Define Tolerance Groups for Employees (SAP Library - Accounts Receivable and Accounts Payable)

Define Tolerance Groups for Employees

In this activity you specify the various amount limits for your employees. These limits determine:

The maximum amount for which an employee is permitted to post a document

The maximum amount for which an employee is permitted to enter a line item in a customer or vendor account

The discount percentage the employee is permitted to enter in a line item

To what amount payment differences can be accepted

Payment differences within specific tolerance groups are automatically posted. The system posts the difference by either adjusting the discount or posting it to a separate expense or revenue account.

To do this you have to define:

The amounts or percentage rates that the system should automatically post to a separate expense or revenue account if adjusting the discount is not possible, and/or

The maximum difference amounts for which the system should adjust the discount. In these cases, the discount is automatically increased or reduced by the difference amount.

You can also make these specifications per company code. Since the same limits usually apply for a group of employees, enter the limits per employee group. You then define the amount limits and tolerances per employee group and company code.

Note

You can also define tolerances without specifying tolerance groups. In this case leave the field Grp blank. The tolerances then apply to all employees that have not been assigned to a group. There must be at least one entry for each company code.

You can

Define Tolerances for Customers/Vendors . For clearing, the lower limits from the trading partner and the employee group apply.

Standard settings

Sample tolerances are defined in the company codes delivered.

Activities

1. For each company code, determine which tolerances should be defined and whether differentiation according to employee group is required. If you want to determine different tolerances for your employees, enter different amount limits for each group. If the tolerance limits are to apply to all employees, leave the field Group blank.

2. Define the tolerances accordingly.

3. If you have defined different tolerance groups, you then have to assign your employees to a specific tolerance group. To do this select the activity Assign Users to Tolerance Groups.