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Payroll Data Can Be Archived For All Countries 

Use

As of Release 4.6C, all countries can use the archiving function for payroll data (transaction PU22). You can use this transaction to store payroll results, time evaluation results, and trip data on external storage media, and to then delete the data from your database.

Some countries are provided with special country versions that take account of country-specific requirements when payroll data is archived. If these country versions are implemented, the system prevents you from entering an archiving date that contradicts the current statutory regulations, for example.

The general regulations on archiving dates and retroactive accounting limits apply to all other countries.

If you require further information, call the SAP Library for Human Resources and choose HR Archiving -> Archiving HR Data -> Archiving Payroll Results -> Country-Specific Information.

Earlier releases include country versions for archiving payroll data in:

Release 4.6C also includes country versions for archiving payroll data in:

Effects on Existing Data

Archiving payroll results enables you to reduce the amount of data stored in PCL2 considerably. Country-specific regulations determine how much payroll data can be archived.

Effects on Customizing

Archiving payroll data does not require you to enter specific settings in Customizing for Payroll . When you execute the transaction, the system guides you through all of the required steps and ensures that you enter all of the settings (archiving date, retroactive accounting limit, etc.) correctly. When you specify the country for which payroll data must be archived, the system automatically uses the correct country version. If a country version does not exist, the system uses a general version that applies to all other countries.

Once you have accessed Archive Management (transaction SARA), choose Customizing to enter the following technical settings:

If you require further information, call the SAP Library for Human Resources and choose HR Archiving -> Archiving HR Data -> Archiving Payroll Results/Archiving Time Evaluation Results/Archiving Trip Data -> Application Customizing.
If you have already archived data in your system for a different component (such as Accounting or Logistics), basis customizing may have been effected already. If this is the case, you only need to change or enhance basis customizing if you want to enter different settings for archiving HR data. If you require further information, call the SAP Library and choose Cross-Application Components -> CA Application Data Archiving -> Introduction -> Customizing.