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Document management: Various changes
Description
This note describes some of the changes and enhancements to the following
aspects of the document management system:
- Sequence of source documents
- Language-dependent descriptions of documents
These features are described in detail below.
1. Structure overview
This function allows you to display an overview
of all the objects (for example, material, BOM, document, change master
record, routing) which are functionally linked to a document, with only the
details you specifically require in the current processing situation.
To display a structure overview, choose menu
option Environment function Structure
overview.
- The structure overview of a document will vary according to the objects
linked to the document. If you display the structure overview of a document
which has different document parts and versions, the structure overview
contains these classification keys. However, if you display a structure
overview of a document with object links and document structures, the
structure overview only contains these classification keys.
- You have the option of exploding the structure overview down the
hierarchy, such that you can explode each object independently of any other
objects on the same level of the hierarchy.
In this way, you can restrict the structure overview to show only the
information you really need. For example, you can display only the document
parts and document structures for a document.
- You can see which objects can be exploded down further, as these have the
special character + against them in the tree.
- Objects which you have exploded down to the lowest level of the hierarchy
have the special character - against them in the tree.
2. Sequence of source documents
This function is in the
Environment menu. The function allows you to display the
documents from which data has been copied to the current document.
You see a list of source documents with the date on which they were created
and the user who created them. If a document has been used as a source for
more than one document, it is listed with the number 001, followed by
documents created by copying from the source document with consecutive
numbers. The last document in the list is the document you are currently
processing.
3. Language-dependent descriptions of
documents
Previously, if you wanted to enter a short text
description in several languages, you had to keep changing the language in the
Languagefield before you could enter the new
text.
Entering multi-lingual texts has now been made easier.
From the "Basic data" screen, the
Lang-dependent texts pushbutton takes you to the
Language-dependent texts dialog box, where you can enter the
short text descriptions in several languages one after the other.
From this dialog box, you can also go to the long text editor. Once you save
your long text, you see the dialog box again, ready for you to enter short and
long text descriptions in the next language.
4. Transfer long text
This function is in the
Edit menu. The function allows you to import text from a local
text file to your long text or export your long text to a local file. The
following formats are supported: RTF, ASCII, ITF.
Note:
If you import a text to an existing long text, the system inserts the
transferred text at the end of the existing text.
5.
Chg.<->Dis. pushbutton
This pushbutton allows you to change processing
mode on the "Basic data" screen. The system makes the authorization checks
defined.
If you have changed data in change mode and want to switch to display mode,
you see a message asking you whether you want to save your changes.