Invoice Verification 

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Purchase Order node, choose Follow-On Functions ® Logistics Invoice Verification

    Transaction Code

    MIRO;MR3M

  2. Choose Edit ® Switch company code.

    3. In the dialog box, the system displays the company code that is currently active for invoice verification. This is the company code last used by the user.

  3. If necessary, enter the following data:

    4. Field

    Data

    Company code

    1000

  4. Choose .
  5. In the field directly above and to the left of the item overview, use the input help to choose Purchase order/scheduling agreement (if it does not already appear as the default text) .

    6. You can also use this activity to enter invoices with reference to a delivery note, for example. The system proposes the value last entered by the user in each case.

  6. On the Basic Data tab page of the header data area, enter the following data:
    7.

    Field

    Data

    Invoice document date

    Today’s date

    Posting date

    Today's date (default)

    Tax amount, right-hand field

    VN (Domestic input tax 16%)

    To the right of the Purchase order/scheduling agreement input field

    Your purchase order number

  7. Choose .

    8. In the item overview, the system displays the purchase order data, as well as the net amount in the balance field that is required to calculate the gross amount. The traffic light for the Balance field is red.

    The value of the goods delivered plus tax (in Europe, VAT) is normally entered on the invoice sent to you by the vendor. In this process, we simulate this procedure and determine the invoice amount ourselves.

  8. On the Basic Data tab page, enter the following:
    9.

    Field

    Data

    Calculate tax

    Select

    When you activate Calculate tax the system displays the gross amount in the balance field. The corresponding tax portion appears in the Tax amount field.

    If you have selected the tax code No tax procedure, or A/PSales tax exempt, the Tax amount field contains the value 0. In this case, the Balance field contains the net amount.

  9. On the Basic Data tab page, enter the following:
    10.

    Field

    Data

    Amount

    Gross amount determined

     In the invoice item

    Select

  10. Choose .

    11. When you confirm your entries, the traffic light to the left of the Balance field changes to green.

    In this example, we assume that the invoiced amount equals the calculated amount.

  11. Choose .

    12. The system confirms with the message Document no. ### created.

    The invoice is initially blocked for payment. Possible reasons include variances (settlement date too early, for example), or sporadic "control blocks". From a logistical perspective, the procurement process has been successfully completed. To display blocking reasons on the Post Invoice Document: Initial Screen choose Invoice document ® Display. The Invoice/ Credit Memo ###, Display Item List screen appears, showing the invoice items. Click twice. The blocking reasons are now listed in the line item.

    Possible reasons for blocking an invoice include:

    M

    Quantity variance

    Too little delivered

    P

    Price variance

    Price/invoice amount too high

    D

    Delivery date variance

    Delivery too early/too late

  12. Choose .