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Application Documents as Electronic Attachments for Online Applications 

Use

Up to now, external applicants and employees have had to send original application documents by mail to the human resources department when applying using the Employment Opportunities Easy Web Transaction (EWT) or the Employment Opportunities Employee Self-Service (service). From this release, applicants can attach their application documents to their online application, since the Employment Opportunities EWT and the Employment Opportunities service are now connected to the SAP ArchiveLink archiving component.

This means that the human resources department is relieved of administrative tasks such as scanning documents or archiving them manually, which saves your company time and money.

The following detail functions are available to applicants:

For applicants to use this detail function, you must set up the permitted text and picture formats in Customizing for Recruitment, so that applicants can save their documents. The function represents a cost-effective way for applicants to send their applications, with all documents sent simultaneously.

The following detail functions are available to the human resources department:

If online applications are sent within the Employment Opportunities EWT or the Employment Opportunities service, documents sent by applicants are forwarded via the R/3 System to SAP ArchiveLink. Storing the documents in SAP ArchiveLink represents saves time and money for the human resources department.

Effects on Data Transfer

If applicants want to include application documents in their online application in electronic form, there are various format templates they can use. Applicants must use these formats so that the documents can be stored and forwarded to SAP ArchiveLink .

The following templates are included in the standard system:

If you want the applicant to be able to use other templates, set this up in Customizing for Recruitment .

Effects on System Administration

If your company wants to connect the Employment Opportunities EWT or the Employment Opportunities service to SAP ArchiveLink, carry out the activity Set Up Formats for Applicant documents for both the EWT and the service in Customizing for Recruitment . To access the activity in Customizing, choose Recruitment --> Easy Web Transactions (EWTs) --> Employment Opportunities --> Set up Employment Opportunities or Employee Self-Services (ESS) --> Employment Opportunities --> Employment Opportunities (ESS): Set up Service . To find out what you have to do to execute the Set Up Formats for Applicant Documents activity, see the documentation in the IMG under Set up Employment Opportunities or Employment Opportunities (ESS): Set up Service.