Recording Activity Assignments and Transferring Data to R/3 Controlling (CO) 

Purpose

When recording specifications for activity allocation in R/3 Time Management, activities that produce cost centers for Controlling objects in R/3 Controlling (CO) can be taken into account.

For the sender (of service) cost center, costs in the amount of the scheduled costs are posted as the billable activity, while the receiver Controlling objects are debited with these costs.

Process Flow

  1. You recorded attendance hours with specifications for activity allocation.
  2. The data is transferred to R/3 Controlling.
  3. Activity allocation is carried out in R/3 Controlling. This takes place either in direct or indirect activity allocation.
  4. The information recorded on the sender cost center is transferred to R/3 Payroll.
  5. The time data is valuated in monetary terms in Payroll and stored as time wage types. These time wage types inherit account assignment information from the time data with cost assignment. Symbolic accounts are then assigned to the time wage types with account assignment.
  6. Account assignment information for time wage types is transferred to R/3 Controlling. There, the sender cost center is debited with the actual costs determined.

Example

  1. You have entered a specification for activity allocation in the Attendances (2002) in R/3 Time Management. An employee from production repairs) a rotating machine belonging to the cost center 4700 (Lathe Operation) for the cost center 1000 (Plant Maintenance). The applicable cost centers and the corresponding activity type are recorded.
  2. The specifications for activity allocations are transferred to R/3 Controlling.
  3. Activity allocation is carried out in R/3 Controlling. The sender cost center 1000 is credited with US$400.00. The receiver cost center 1000 is debited by US$400.00.
  4. The absence hours are transferred with the information on the sender cost center to Payroll.
  5. Absence hours are monetarily valuated. The employee receives an hourly wage in the amount of US$25.00. Therefore, the gross pay is US$200.00. The time wage types inherit the cost assignment information created and a symbolic account assignment is carried out.
  6. The account assignment information is transferred to Controlling. Cost center 1000 is debited with the actual costs totaling US$200.00 from Payroll.