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Perform
Statistical Setup - Sales
In this step you can either populate the
information structures of the Sales Information System initially using
document data from the SD application, or correct data
inconsistencies.
The report RMCVNEUA performs
the statistical setup of the sales information structures from
orders.
It reads the orders and updates the data with
statistical relevance in the same way as if they were being newly
created.
Both archived orders and orders that are in the
system are used in the processing.
The report reads the documents that you
selected in the selection screen and triggers the statistics
update.
This helps you to ensure that the documents
processed by the report are updated in such a way that the newly determined
update group is placed in the order. The advantage here is the same rules
apply when subsequentchanges are made to an order, and so the process is
identical to the statistical set up.
Archived documents are not updated, as they
should no longer be changed, as a rule, and the update would be too
time-consuming.
Note
The report RMCVNEUL performs
the statistical set up of the sales information structures from deliveries,
the report RMCVNEUF performs the statistical set up from
billing documents.
The same rules apply to both of these reports
as those for the report which processes the orders. The reports
RMCVNEUL and RMCVNEUF will not therefore be
described separately.
Requirements
To execute the statistical setup of one or more
of the information structures, all of the orders, deliveries and billing
documents must be read. As a rule, this involves a large overhead. To avoid
any inconsistencies, all of the documents that are in the system must be
processed in one step.
At this time the sales documents should not be
changed, and no new sales documents should be created. Documents that have
already been archived can be worked on in succession.
Recommendation
In order to keep the number of documents to be
set up in the system down to a minimum, you should archive unnecessary sales
documents before the statistical setup .
Application-specific selection parameters
If a link to cash
management and forecast exists, then this will be supplied with the data from
the Sales Information System update.
The update of this
data is company code-dependent.
Selecting the
company codes means that only the data from the sales
organizations that are allocated to the selected company codes is
updated.
If you use this
selection criterion, the documents are not updated, even when
you have selected the option "Update documents" at the same time.
Here, you can
restrict the number of documents that should be included in the statistical
setup.
You should only use
this selection criterion for tests and when making subsequent updates of
faulty documents, since all of the documents should, as a
rule, be worked on.
- Block all orders/deliveries/billing
documents
You should select
this option to prevent the sales documents that are in the system from being
changed during a statistical setup.
It is, however, not
advisible to use the block in the case of tests that run parallel to the
operative system.
During the
processing of archives, blocking is automatically suspended.
- Number of tolerated faulty
documents
If the report comes
across a faulty document during the statistical setup (for example, if an
order includes a customer that is no longer available in the system), the
document and the cause of the error are then shown in the log of the
background job. In this case, no updating takes place.
You can also
determine the number of faulty documents that are to be tolerated before the
report terminates.
You should first
start the report with a small number of tolerated faulty documents. This will
allow general errors (for example, a sales organization no longer exists) to
be found beforehand.
Procedure
A complete statistical setup of the sales
information structures consists of the following steps:
1.
Update the version for the statistical setup
For security
reasons, the statistical data that is obtained during a statistical setup is
not directly written into an information structure, but is stored under a
separate version name. This version must be initialized before the statistical
set up for intermediate storage purposes.
To do this, use
report RMCSISCP.
The actual data is
saved under the version name "000".
2. Save
actual data
The actual data that
is in the system should be saved for reasons of safety.
To do this, also use
RMCSISCP.
3.
Process all archived orders
You can do this via
the report RMCVNEUA.
Note
Processing of the
archived orders can easily be carried out in a few steps without any
problems.
4.
Process all archived deliveries
To do this, use
report RMCVNEUL.
Note
Processing of the
archived deliveries can easily be carried out in a fewsteps without any
problems.
5.
Process all archived billing documents
To do this, use
report RMCVNEUF.
Note
Processing of the
archived billing documents can be easily carried out in a few steps without
any problems.
6.
Process all sales and distribution documents in the
system
The sales and
distribution documents (orders, deliveries and billing documents) that have
been archived can be changed online at any time.
To prevent
inconsistent statistical data, no sales and distribution documents may be
created or changed during the processing of these documents.
For this reason,
this step is divided up into three parts, each of which should be carried out
as a background job:
a) Process all
orders that reside in the system
b) Process all
deliveries that reside in the system
c) Process all
billing documents that reside in the system
Note
Perform these steps
sequentially.
Do not start the
next step until the previous one has been successfully completed.
Caution
If the update group
has been correctly set in all of the documents, you do not need to redetermine
the update group during the statistical setup. Furthermore, you do not need to
perform a document update.
In this case, it is
possible to carry out the reports RMCVNEUA, RMCVNEUL
and RMCVNEUF in
parallel.
If you wish to use
this option, you can neither set the indicator "Redetermine update group" nor
the indicator "Update documents".
Detailed information
can be found in the note 0019056 in OSS.
7.
Analyze and process incorrect documents where necessary
a) Check the
faulty documents that have been listed in the log of the background
runs.
b) Correct the
errors.
c) Start the
corresponding statistical setup reports with the corrected
documents.
8.
Transfer the data that was obtained by the statistical setup from the version
for the statistical setup into the actual version
The data obtained
from the statistical setup is not imported to the actual version to replace
the existing data until the setup has been successfully
completed.
You should use
report RMCSISCP to do this.
9.
Subsequent processing
After the
statistical setup has been successfully completed, you can delete the data
that is no longer needed.
This consists
of:
- versions that are no longer needed
Use the report
RMCSISCP to delete them.
- the statistical data that was created during
the setup in intermediate storage
Use the report
RMCVNEDE to delete this data.
Description of
the report RMCVNEDE
The report "RMCVNEDE" is only used in the Sales
Information System.
It is designed to delete the temporary storage
which was created during the statistical setup.
During the statistical set up, data is stored
temporarily during the processing of orders and deliveries. This data is
required in subsequent steps of the statistical setup.
Intermediate storage takes place in the tables
"MCVSRFK" (header data) and "MCVSRFP" (item data).
You can delete this intermediate storage area
after the statistical setup has been successfully completed.
Note
When the update group is redetermined in the
Sales Information System, the statistic currency for the sales organization is
redetermined according to the current Customizing settings (if you selected
the option Update documents ) and is copied to the
appropriate application tables in Sales & Distribution.
Caution
The report "RMCVNEDE" is only intended to be
used as a background job.
To do this, select System ->
Services -> Reporting. Specify the name of the report and select
the function Program -> Background. You also have to
specify a variant.
Additional
Hints
Before you set up information structures in the
Sales Information System (SIS), please read note 0174134 in
OSS.
In this note, you will find a list of all of
the notes that are concerned with known program errors or performance problems
in the setup of statistical data for SIS. These notes contain both the
necessary corrections for your release level and tips and tricks.