Executing Digital Signatures (SAP Library - SAP ArchiveLink - Scenarios in Applications (BC-SRV-ARL))

Executing Digital Signatures

Use

You use this procedure for batch record approval if only one digital signature is required to approve the record.

Prerequisites

No signature strategy has been assigned to the material to which the batch record belongs in your plant (see Customizing for Batch Records).

You have logged on to the system under your own user name. The system sets this name as the signatory name. You cannot overwrite it.

You have called the function for approving batch records and are on the dialog box for executing the digital signature (see Approving Batch Records).

Procedure

Enter your comment in the text field.

If you use the user signature as your signature method, make sure that the system can access your Personal Security Environment (PSE).

How you do this, depends on your security product. If you use a smart card reader, for example, insert your smart card in the reader.

Enter your password in the dialog box for the digital signature and choose Continue.

The system checks the following:

Whether you are authorized to execute a digital signature

Whether your entries match the data in your user master record
Whether your entries match the data in your PSE (if you use user signatures)

Depending on the result of this check, processing is continued as follows:

If your entries are invalid or the system cannot access your PSE, it takes you back to the dialog box where you can execute your signature again (step 3).

The function is canceled after a certain number of unsuccessful attempts that can be defined specifically for each customer. Your user is locked and you cannot execute another digital signature. If a system signature is used, you are even locked against logging on to the system again.

If your entries are correct, the system takes you back to the batch record.

Save the batch record.

Result

The current version of the batch record is assigned status Approved.

For batches whose material master record specifies that an approved batch record is required (Work scheduling view), you can now do the following:

Take the usage decision for the incoming inspection lot of the batch
Change the batch status from Restricted to Unrestricted