You can store RFQs, POs, outline agreements, forecast delivery schedules, acknowledgment expediters, and reminders/urging letters with SAP ArchiveLink. The outgoing documents generated with SAPscript are placed in an external content server and linked with the R/3 documents upon which they are based. The associated stored documents can be displayed from within the display of the R/3 documents.

TOA01

PDF

The following types of document are provided in the standard system:

No enhancements are planned.

The following settings in Customizing for Purchasing are necessary to activate the storage of purchasing documents.

1. Carry out the activity Messages ® Output control ® Message types ® Define message types for <Document>.
2. Then choose Maintain message types: <document>.
3. Choose the detail screen for a message type (e.g. NEU) and enter the following under Store:

• the storage modus
• the document type stored

4. Save your entries.

Storage is carried out when the R/3 documents are output as messages provided that Customizing has been set up accordingly for the chosen message type.

From the Purchasing menu, choose Purchase order ® Messages ® Print/transmit. Enter the required selection parameters and carry out the program.

From the R/3 document display, choose Environment ® Display originals. In the Choose object links dialog box, choose the Stored documents indicator and then choose Proceed.

If this command is not available, you can also display stored documents by choosing System ® Display links ® Stored documents.