Storing Incoming Delivery Notes (MM-IM) 

Use

In Inventory Management, you can put incoming print-format documents (such as delivery notes from vendors or goods accompanying slips) in a content server using SAP ArchiveLink. The scanned print-format documents are stored in an external content server and linked with the R/3 documents upon which they are based. From the display of the R/3 documents, you can display the stored print-format documents.

You can store documents both for goods receipts for purchase orders and for goods movements without reference.

Depending on when the incoming documents are stored, you can use the following storage strategies:

All storage strategies are described in detail in the SAP ArchiveLink component, in the section Storage Strategies.

Prerequisites

Technical Realization (MM-IM)

Object Type

MKPF (material document)

Link Table

TOA01

Document Class

FAX

Document Type

The following types of document are provided in the standard system:

Description

Document type

Goods receipt for purchase order

MMIDELNTOR

Goods movement without reference to purchase order

MMIDELNT

Enhancements

No enhancements are planned.

Preparation and Customizing (MM-IM)

In Customizing for Inventory Management, you can activate storage per movement type and transaction.

The basic pre-settings in SAP ArchiveLink are contained in Customizing.

Activities

Store for subsequent entry

To store the incoming document, choose Office ® Business Documents ® Documents ® Store. The employee responsible receives a work item that indicates that documents have been stored.

From the work item display, he or she then chooses Document ® Process and the initial screen for entering the goods receipt appears.

Store and enter

To enter the goods receipt directly when you store the incoming document, choose Office ® Business documents ® Documents ® Store. When storing a document, the initial screen for entering the goods receipt automatically appears.

Assign and store

Enter the goods receipt. To store the incoming document, choose Office ® Business Documents ® Documents ® Store. You can enter the material document number in the dialog box.

Assign stored document to a material document

If an incoming document has been stored without a link to a material document, you can assign it to one using the Change material document function.

To do so, choose Environment ® Originals ® Assign from the overview screen.

Display stored document for material document

From the Inventory Management menu, choose Material document ® Display and then Environment ® Originals ® Display from the overview screen.