Storing Print Lists (FI) (SAP Library - SAP ArchiveLink - Scenarios in Applications (BC-SRV-ARL))

Storing Print Lists (FI)

Use

In the FI application component, you can use SAP ArchiveLink to transfer the following print lists to an external storage system:

Compact document journal (RFBELJ00)
Line item journal (RFEPOJ00)
Open item account balance audit trail (RFKKBU00)
Accumulated account balance audit trail (RFKLBU10)

Storage using SAP ArchiveLink has the following advantages:

Reduced burden on online system
Safer storage
Faster, easier access

Prerequisites

Technical Realization (FI)

Following improvements to the print reports, the print lists are now provided with an index when they are stored, enabling you to access objects (including sub-objects) at a later date.

A particular account in the account balance audit trail.

The system also generates a link to any stored documents that might exist, enabling you to display the corresponding stored document from the stored print list.

For a detailed description of how to store print lists, refer to Print Lists in the SAP ArchiveLink documentation.

There are no plans for enhancements.

Preparation and Customizing (FI)

No special Customizing settings are required to be able to store print lists in FI. For information on the Customizing settings for SAP ArchiveLink, see Customizing.

Special authorizations are not required.

Activities

For notes on using these functions (in particular displaying stored print lists) see Searching for, Displaying and Printing Print Lists in the SAP ArchiveLink documentation.

To store print lists in the FI application component, proceed as follows:

Run the appropriate program and enter your selection criteria.
On the selection screen, choose Optical archiving and enter the following information in the dialog box that is now displayed:

Object class: DRAW (document)
Object type: D01 (print list)
Identification: XXX (three figure alphanumeric code of your choice)
Text: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX (up to 30 characters long).

Now choose Execute in background or Execute + Print.

To view the stored list, from the R/3 System initial screen, choose
Office ® Business Documents ® Find lists. Enter the name of the report program and any additional selection criteria. Choose Enter. From the list that is now displayed you can select a print list and display its contents.

When displaying the list, you can also display the incoming and outgoing documents (provided these were also stored). You do this via hyperlinks which are recognizable as such by being underlined.