Aggregation 

Use

You can aggregate several invoice items of an invoice. That means that the invoice items are grouped together for display as a single line, depending on the aggregation criterion used. This allows you to considerably reduce the work involved in checking the invoice or searching for variances.

You have received vendor invoices containing several invoice items and totals lines for each purchase order, delivery note, material, or plant.

Prerequisites

Function

Setting in Customizing for Logistics Invoice Verification

Define appropriate variants for aggregation.

Incoming Invoice ® Aggregation ® Maintain Variants for Aggregation List

Maintain additional aggregation criteria for each aggregation variant.

Incoming Invoice ® Aggregation ® Preset Aggregation Criteria

Integration

You can call the aggregation function from the list of invoice documents on the Invoice Overview and using the display variant on the item list in the applications Invoice Overview and Enter Invoice.

Features

You can only use the following criteria to aggregate invoices containing errors:

After choosing the aggregation, you go to further processing of the invoice document on a screen analog to that used in the application Enter Invoice. Here you can expand the aggregated lines according to your requirements. You can maintain your personal criteria in Customizing for Logistics Invoice Verification:

A delivery note details deliveries to different plants, you can expand the aggregated lines for the delivery note via Plants and check the aggregation lines displayed for the delivery note and the plant respectively.

In the case of variances in the totals lines specified in the vendor invoices, you can branch to the item list of the aggregated lines and change the quantities and amounts, if necessary. After you have changed the invoice items and hidden the item list, the system updates the values according to the items changed.

Activities

  1. Choose Logistics Invoice Verification ® Further Processing ® Invoice Overview.
  2. Enter selections as required.
  3. Choose Display.

    4. The system displays the list of invoice documents selected.

  4. Aggregate the invoice document required by choosing the aggregation criterion on the row containing the document to be verified.

    5. A screen analog to that in the application Enter Invoice appears displaying the aggregated lines.

  5. Compare the amounts with the totals lines specified on the vendor invoices.
  6. If you find variances and want to enter other quantities or values, choose Items.

    7. The Edit Item List screen appears.

  7. Make the changes.
  8. When you have changed the items, choose Hide item list. The system updates the values in the aggregated rows.
  9. Choose Post.

See also:

Invoice Item