Working With the Inbox in the Internet 

Use

After logging on to the R/3 System via the Internet, an employer can display their Office Inbox and incoming mails, as well as the workflow work list. They can read documents in the inbox, download them to the PC and either edit them offline or delete them. Deleted documents can be recovered from the recycle bin. Work items implementing a user decision in a workflow can be processed via Internet. They can display folders and documents in the shared folders, or create and delete documents, if they have the corresponding authorization. Unlike the R/3 System, you can only create RAW type documents via Internet.

Prerequisites

You can only execute this process if you have an IDES system with a connection to an Internet Transaction Server (ITS).

Procedure

  1. Switch to your Internet Browser (for example, Netscape Navigator or Microsoft Internet Explorer).
  2. Call up the IDES Home Page, then choose your preferred language.

    3. If you do not know the internet address of the IDES Home Page, ask your system administrator.

  3. Choose Internal Services ® Management Services ® Financials and Administration ® Mail and Workflow Inbox
  4. Logon via your internet browser to the R/3 IDES system as user WF-MM-1, with password WELCOME and choose your desired language.
  5. Choose Office ® Inbox.
  6. To see if there are any work items in your workflow inbox, choose Workflow.
  7. Choose Outbox.
  8. On the main screen area, choose Short message .
  9. At the bottom of the screen, enter WF-MM-3 as the receiver, the name of the document and a short text.
  10. Choose Send.

    11. The system informs you that the document was sent successfully.

  11. Return to the IDES Homepage.
  12. Log on to your IDES system as user WF-MM-3 , password WELCOME .

    13. If a dialog box appears, choose .

  13. Call the transaction as follows:
    14.

    Menu Path

    Office ® Workplace ® Inbox ® Unread Documents

    Transaction Code

    SBWP

    Create an answer for the message and send it to user WF-MM-1.

  14. Select the document, then choose .
  15. Choose Reply.
  16. Enter your reply, then choose .
  17. Choose in the dialog box.
  18. To check whether the message has been received via Internet; switch back to your IDES Homepage.
  19. Choose a language and choose Internal Service ® Management Service ® Finance and Administration ® Mail and Workflow Inbox again.
  20. On the ITS Information screen, log on to the R/3 IDES System as user WF-MM-1 with password WELCOME and choose your desired language.
  21. Choose Inbox ® Documents.
  22. Read the reply that you sent to user WF-MM-1.
  23. To delete the message, choose Delete.

    24. The system informs you that the document has been deleted successfully.

  24. To delete the document created earlier, choose Outbox.
  25. Select this document.
  26. Choose Delete.

    27. The system informs you that the document has been deleted successfully.

  27. Choose Logoff to return to the IDES Homepage.