Task ‘Approving the Notification of Absence’ 

Use

In this process step you change from the process level to the organizational level to view the detail data of the standard task on which it is based and its classification into the organizational plan.

Procedure

  1. To see which employees of the IDES AG have the task Approve notification of absence in their activity profile, select Agent assignment for task next to the selection ‘Agent assignment’.
  2. Choose View ® Key on to display the numbers of the organizational units.

    3. If the organizational units are already displayed skip this step.

  3. Choose View ® Color legend and make yourself familiar with the meaning of the different organizational elements.
  4. Choose in the dialog box.
  5. To verify that Mr. Frank Schmidtrohr (user WF-MM-3), superior of Karl-Heinz Quartz (User WF-MM-1) is allowed to execute the task select the sign ‘+’ of the task group T 50000185 Personnel management.

    6. A list of position (descriptions) appears showing the tasks of the task group ‘Personnel management’ .

  6. Select the sign ‘+’ at the position Head of Department with the number C 50011879.

    7. A list of positions (yellow) is displayed.

  7. Select the ‘+’ before the position Plant Manager Dresden D with the number S 50012181.

    8. The person (P) Frank Schmidtrohr is displayed.

  8. Select the ‘+’ of the person Frank Schmidtrohr.

    9. The user (US) WF-MM-3 is displayed.

    You could go from here to the Human Resources module to edit a position, a personnel master record, etc. via Goto ® Display object.

  9. Go back to the Workflow Builder screen.
  10. Position the cursor on the task number TS30000016 and choose .
  11. Choose Edit ® Work item text ® Redefine.

    12. The text in the inbox of the selected agent is displayed in the dialog box. &_WI_OBJECT_ID.CREATOR.NAME& is a placeholder for the applicant and is a reference for the attribute CREATOR of the object that is edited in the work item method, see next process step.

  12. Choose .
  13. Choose the Description tab page to see the task description for the agent.
  14. Choose Display Text.

    15. Read the displayed text. The placeholders are replaced by the current values of the associated object attributes as in the work item text.

  15. Choose until you reach the Workflow Builder screen.

The Task Description dialog box may appear. Choose Cancel to close it.