Account Assignment Approval 

Use

Before posting the completed invoice, the responsible account manager has to confirm the G/L account which the financial agent has entered for the line item. In our example, user WF-MM-3 is responsible for the cost center 4275.

Procedure

  1. Log on to your IDES system as user WF-MM-3 , password WELCOME .
  2. Call up the transaction as follows:
    3.

    Menu Path

    Office ® Workplace ® Inbox ® Workflow

    Transaction Code

    SBWP

  3. Mark 19XXXXXXXX, where XXXXXXX is the number of the previously created document.
  4. Choose .
  5. Choose Release.

    6. The completed work item is removed from your inbox. The system (the preliminary posting workflow) updates and posts the invoice. The invoice status change is checked.

  6. Choose to verify that the line item is now payable.
  7. Call up the transaction as follows:
    8.

    Menu Path

    Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display/change line items

    Transaction Code

    FBL1N

  8. Enter the following data:
    9.

    Field

    Europe

    North America

    Vendor account

    2200

    2210

    Company code

    1000

    3000

    Open items

    X

    X

    Parked items

    X

    X

  9. Choose .

    10. The R/3 System displays the posted document under Open Items. Your document is no longer parked, it is payable.

    You may be told that the document is locked by another user. In this case, the workflow background step to post the document has not yet been completed. Try again to display the document a few seconds later.

  10. Choose .