You use this function to enter all flow records that are not generated by contract conditions (for example, unscheduled repayments or lawyer's fees). A business operation can comprise one flow record or a group of flow records. For example, a business operation Unscheduled repayment might consist of an unscheduled repayment and a processing charge.

This function also lets you post flows that are not based on conditions (including disbursements) without making retrospective additions to the master data.

The following business operations are available for a contract:

The Disbursement function is also a business operation. However, because it is so complex, it is treated as an independent function in the system and not covered by the business operation concept.

You use the functions unscheduled repayment and enter charges in business operation to enter complex business operations. The flows generated for each business operation can only be activated, posted and reversed simultaneously as a whole.

By contrast, flows entered using the function Enter Charges Individually can be activated, posted and reversed individually. In this case, a document is generated for each flow.

A business operation can pass through three statuses, in other words, it is first entered, then activated and then posted. Alternatively, you can activate or post a business operation immediately, or post business operations that have been entered without activating them first.

The following statuses are possible:

1. Entered status:

Initially, when the data is entered and saved, no planned records are generated. However, you can simulate the effect of the flow records on the cash flow calculation by choosing Simulate cash flow. In Entered status, you can still change the data or delete the business operation. If you do so, the history of the business operation cannot be traced.

2. Activated status:

When you activate a business operation, the system writes the flows to the database as planned records. The flow records are fixed and can no longer be changed. You can make a copy of the business operation by choosing Copy business operation. The copy has entered status and the flows in the copy can be changed again. If you delete a business operation that has been activated, its history can be traced.

3. Posted status:

When you post a business operation, records are saved on the database as actual records. In this status, the business operation cannot be deleted, but only reversed.

The business operations are linked to a staggered release procedure based on the principle of multiple control. If the release procedure is activated, business operations must be released between the statuses entered and activated. In other words, if a business operation has entered status, it must be activated before it appears in the Business Workplace inbox for release. After the release, the business operation has activated status. Activated status is a prerequisite for posting.