(SAP Library)

Outgoing Correspondence

Use

Using the report, correspondence is carried out on the basis of planned records generated for selected financial transactions.

You can also view the correspondence generated via 'Preview'.

In the productive system, you usually let this report run daily at a certain time in the batch.

Integration

Refer to:

Correspondence

Prerequisites

Planned records for correspondence must already have been generated.

Features

Selection

Use the following criteria to select correspondence planned records:

Company code
Product type
Transaction
Correspondence type
Activity category
ID number
Securities account
Business partner
Portfolio
Trader
Term end/Due date
Entry/Change date
Entered by/Changed by

Sorting

Use the sort variants to influence the sequence of correspondence generation.

Use the 'Descending sort' indicator to change the sort sequence from ascending to descending.

Output control

Select your output medium here. You can choose between: Printer, Telefax, E-Mail, IDoc.

Only the planned records for whom you have selected a medium here are executed. This allows you to, for example, carry out correspondence via fax at a different time to correspondence that is to be output via a printer.

To output SWIFT-Files in the Money market and Foreign exchange areas, you can use the 'Generate SWIFT-Files' report.

Set the 'Preview (not for IDoc's)' indicator to view the correspondence generated.

If you select 'Preview', the confirmation letters generated appear one after the other in the display - this means that you can output them individually for each transaction (not possible with IDoc's).

Information for navigating in the correspondence run with print preview:

BACK: Is not for navigating backwards! 'Back' removes the display of the current transaction and shows you the next transaction.

END: Allows you to end the correspondence run prematurely.

CANCEL: Allows forward navigation.

Further tip

After output from the screen view via , you can move on to the next transaction.

Set the 'Output immediately' indicator, if you wish to create the correspondence immediately.

Output

A correspondence log is output. An error log is also output.

Activities

Choose Back office ® Correspondence ® Outgoing correspondence.