Show TOC
Purchasing: Extension of Vendor Master
Record
Description
Up to Release 2.2, the vendor master record contains data at the
organizational level "purchasing organization".
As of Release 3.0, the vendor master record will be extended to include the
following organizational levels that are especially relevant to the
wholesale/retail trade:
- Level "plant - vendor sub-range".
In addition to the data applicable to a purchasing organization, you can
maintain data for a certain plant or vendor sub-range, e.g. terms of payment
or Incoterms that differ from those at the purchasing organization level.
Change system parameters in customizing
The data levels that are defined for a vendor master record are determined
via the account group to which the vendor belongs. Before reading the vendor
master record, the system checks which levels the account group allows and
controls the screen sequence accordingly.
For more on this topic, please refer to IMG
Define account groups for vendors
You can define your own partner roles.
For more on this topic, please refer to IMG Set
up partner determination facility.
Changes in procedure
If you enter a vendor sub-range on the initial screen for purchasing
documents, the system will not offer you the vendor data at the purchasing
organization level, but the more specific data relating to the vendor
sub-range.
The search for and outputting of data is carried out according to the
following priorities:
1. Vendor sub-range - plant - purchasing
organization
2. Vendor sub-range - purchasing
organization
3. Plant - purchasing organization
4. Purchasing organization
This means:
1. If data exists for the most specific
level "vendor sub-range - plant - purchasing organization", this data is
used.
2. If not, the system checks whether data
has been maintained at the level "vendor sub-range - purchasing organization"
and outputs this if available.
3. If no data exists at this level either,
the system searches for data at the level "plant - purchasing
organization".
4. If nothing is available here either,
only the general data at the purchasing organization level is outputted.
If, in a purchasing document, you create an item that does not belong to
the vendor sub-range or plant that you entered on the initial screen and the
system finds vendor data at the specific levels "vendor sub-range - plant", or
"vendor sub-range" or "plant", a warning message will be issued.
Create variant data for a vendor master record
Proceed as follows to create data that applies to a specific data retention
level:
1. In the Purchasing menu, choose "Master
data -> Vendor -> Purchasing -> Create".
2. Enter an account group that allows the
maintenance of variant data (e.g. 0001) and press ENTER.
3. Maintain the necessary data in the
address, purchasing, and control data. The screen for maintaining partner
roles then appears.
4. Choose "Extras -> Variant data". A
screen will then appear which allows you to maintain a vendor sub-range and
the assigned plants. In the area "Variant data", you can select whether you
wish to maintain specific purchasing data and/or partner roles for this
level.
5. Select the desired data and choose
"Create". The screens that allow you to maintain variant data for the
specified level will then appear.
6. Save the data.
To create variant data for an existing vendor master record, proceed as
follows:
1. Choose "Vendor -> Purchasing ->
Change".
2. Enter the key for the vendor and select
the purchasing organization data you wish to change. The screen for changing
the purchasing data appears.
When you press ENTER, you will obtain an
overview of any already- maintained variant data.
3. Choose "Extras -> Variant data". The
system will then suggest already- maintained data retention levels (vendor
sub-range/plant) or you maintain a new data retention level.
You can maintain up to 10 plants for a vendor
sub-range. When you save the data, the system checks whether the plants you
entered are assigned to your purchasing organization. If not, the system
issues a message.
4. Save the changes.
Delete variant data for a vendor master record
To delete additional data retention levels, proceed as follows:
1. Choose "Vendor -> Purchasing ->
Change".
2. Delete the variant data for the level
that is to be deleted.
3. Delete the data retention level and save
your changes.
Partner roles:
As in the customer master record, you can define partner roles for a
vendor. They are then adopted in the purchase order and contract.
At the purchasing organization, vendor sub-range and plant levels, you can
define the following credit-side partner roles: