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Purchasing: Entry of Shipping Notifications in Alternative Units of Measure

Description

Up to Release 2.2, when shipping notifications were entered, the unit of measure was defaulted from the purchase order and could not be changed.

As of Release 3.0, you can also enter shipping notifications in units that differ from the order unit. A default value appears, as previously, but you can overwrite it. The units of measure must be maintained in the material master record as alternative units with the appropriate conversion factors.

Example:

You have a PO for 100 tons of "steel 1" and the vendor sends a shipping notification for 5 pallets. You wish to enter the shipping notification in the unit "pallet". The system checks whether the alternative unit is convertible into the order unit. If so, you can save the shipping notification in the alternative unit.

The system converts all quantities (for example, the notified quantity) into the order unit and updates them in the purchase order.

New quantity checks:

Good commercial practice dictates that shipping notifications must arrive before the goods are received and contain sensible quantities. To monitor this, the system carries out the following quantity checks in the order indicated:

1. Overdelivery check:
The system checks whether the vendor is notifying a quantity that is greater than the quantity ordered that is still open. If so, a warning is issued. (This message cannot be re-defined.)
2. Tolerance check:
If the cumulative quantity from all shipping notifications relating to the PO item exceeds the PO quantity taking the overdelivery tolerance into account, the system issues a warning.
(This warning message can be redefined on a user-specific basis as an error message).
3. GR quantity check:
If the cumulative notified quantity is less than the quantity that has already been delivered, the system issues a warning.