Define Access Sequences For Determining Texts (SAP Library

Define Access Sequences For Determining Texts

In this IMG activity, you define the sequences which the SAP System uses to determine the texts for a text object.

Afterwards, you specify an access sequence for the text search in the determination procedure for every text type.

You only define access sequences for documents, not for customer master records.

With an access sequence, you define the sequence and the requirements of the search used by the SAP System to find a text.

This allows you, for example, to have the system check whether a text exists in the customer language. If this is not the case, then a text in the sales organisation language can be searched for. If this is also unsuccessful, you can have the system carry out the search using English as the fixed value.

To do this, you make the following specifications for every access sequence:

acc. no (access number)

With the access number, you define the sequence in which the text objects of an access sequence should be read. The element with the lowest access number is read first. If an appropriate text is found, the search is ended. Otherwise, the SAP System checks the element with the next number up.

Text object

Here, you define which text objects should be checked by the SAP System for an access sequence.

In the standard SAP R/3 System, for example, in the access sequence 0001 for the text object sales document header is defined, that the SAP System first searches for a form header text in the preceding document (text object VBBK) and afterwards for a sales note in the customer master record (text object KNVV).

ID (text type)

Here, you define which text type is to be read from the specified text object.

It is recommended to select the same text type for the text to be copied. For example, the text for the form header in the customer master record (text type 0001) should be copied into the text for form header of a sales document (text type 0001).

Partner function

Here, you define for texts which are to be copied from a customer master record, for which partner function the search should be carried out.

Original language

Here, you define the language the text to be copied has to have (select one of the options):

The texts are copied language-independently.

Language

The texts are only copied in the specified language.

Partner function

The texts are copied in the language of the partner with the partner function you specify here.

For example, if you specify the partner function of the sold-to party , the text is only copied if it is available in the respective language.

Sales org

Only texts that are available in the language of the sales organization are copied.

Control modules

Requirements and user exits can be stored here.

Note

Currently you cannot change the requirements contained in the standard SAP R/3 System in Customizing. The available requirements refer to copying text from preceding documents.

You have to store user exits as ABAP/4 programs.

For every text type, you have to maintain separate access sequences since the text type which should be searched for is specified in the access sequence itself.

Actions

1. Check to what extent you can use the access sequences contained in the standard SAP R/3 System.

2. Define the access sequences.

3. Generate the changed and created access sequences.

Transport

To initiate transport, select 'Text - Transport' in the initial screen.