Global User Manager Functions 

The Global User Manager has the following functions:

 - Display assignments

The assignments are output when you double-click on an object in user administration.

 - Delete

You can delete the assignments to user groups and system types with the Delete pushbutton.

- Change validity period

A validity period is assigned to each role in the standard. You can change it with the Change period pushbutton.

 - HR-ORG in user group

This function puts organizational units from organization management (HROrg) into groups. You do not need to name users explicitly. This function prompts you to specify which organizational units you want to include, in dialog boxes.

 - Display distribution data

A tabular list of the user data (SU01) is output.

The distribution into the subsidiary systems is based on the assignments and objects in the distribution data table.

 - Distribute immediately

When you trigger distribution, the user data in the dependent systems is compared according to your model. This function can only be executed by a system administrator with the appropriate authorizations ( Authorizations for the Global User Manager).

Only data that has changed since the last distribution is transferred to the dependent systems. If large changes were made, the distribution may increase system load considerably. In this case, you should consider whether the distribution should run at night as a background job.

 - Schedule distribution

If you schedule RSUSR500 to run as a background job, all users in all dependent systems are compared according to the defined model.

After you call the function, the initial screen for defining a background job appears. Enter data as required. In the Server field, enter the server of the central system. Enter the start time for the job on the next screen. The job step is the calling of the ABAP program RSUSR500.

System comparison

Using Extras ® System comparison, the names of the roles in the individual dependent system are temporarily stored in the central system. You can then assign them to users or systems there. The system comparison generates a current status (changes may have been made to roles in the dependent systems). Since the comparison requires some time, it is executed asynchronously. The current data may not be immediately available after the function is executed.

Migration

Using Extras ® Migration ® Users, the existing user data is transferred to the Global User Manager. The migration only makes assignments to individual users. To model the data after the migration, assign the users to one or more groups using drag and drop and make sure that the group has the same relationships as the individual users. You can then delete the individual user assignments. This is how you move step by step from maintenance of individual users to modeling.

Another possibility would be to create the complete model and define all the groups. This means you do not have to delete the individual assignments. In this case, the first distribution should only be made once you are sure that all users have been included. If you decide to use this procedure, do not migrate.

Using Extras ® Migration ® Roles, you ensure that all roles in the individual systems are assigned to these systems. To ensure the migration is as complete as possible, execute a system comparison prior to the migration. Execute the migration when you start using the Global User Manager and model the user data based on the migration.

 - Create user groups

Create a user group by choosing the Create icon next to the list of user groups and entering the required data.

 - Create system types

Create a system type by choosing the Create icon. Enter data as required.