Define Expenditure Types (SAP Library - HR Funds and Position Management)

Define Expenditure Types

In this step, you define expenditure types.

Note:

You do not need to work through this step if HR Funds and Position Management is not integrated with Funds Management (and there are no plans for the two components ever being integrated), or if you do not intend to assign allowances to positions in HR Funds and Position Management.

Expenditure type allow you to break down your personnel expenditures to a greater level of detail.

Expenditure types are used to classify positions and budget structure elements, and for financing persons and positions.

If you break down your personnel expenditures by expenditure type, this will give you a better overview of the personnel expenditures incurred. You can also finance individual expenditure types from the appropriate budgets of budget structure elements.

You can use expenditure types to break down your personnel expenditure on the basis of employee groups (for example, you could define an expenditure type for civil servants and another one for normal salaried employees.

If you specify that an expenditure type is an allowance, this expenditure type can be assigned as an allowance to a position.

For more information on expenditure types, refer to the R/3 Library (HR Funds and Position Management Integrated with Funds Management -> Overall Budget -> Definition of Overall Budget -> Expenditure Types).

Example

To get an overview of the personnel expenditure incurred in your organization, you might break them down as follows:

Basic pay for civil servants

Basic salary for salaried employees

Allowance

In this case, you would define the following expenditure types:

B001 - Basic pay (civil servants) - 'Basic pay' flag selected

A001 - Basic salary (employees) - 'Basic pay' flag selected

Z001 - General allowance - 'Allowance' flag selected

Activities

To define expenditure types, proceed as follows:

1. Choose New entries.

2. In the Expenditure type field, enter a unique key for each expenditure type. In the Expenditure type name field, enter a name for each unique key.

3. If the expenditure type in question represents the basic pay of an employee group or employee subgroup, select the Basic pay flag. If, on the other hand, you want to assign the expenditure type as an allowance for a position, select the Allowance flag.

4. Choose Save.