Reconciliation with the General Ledger 

Features

The system reconciles the asset subsidiary ledger with the General Ledger (FI-GL) for

There is no automatic reconciliation with profit and loss accounts. There is also no reconciliation for depreciation areas that solely post depreciation to the general ledger. It therefore follows that the system does not reconcile Asset Accounting with the Controlling (CO) components (for example, depreciation on cost centers).

As the result of rounding problems, you can still have reconciliation errors between the FI-AA subsidiary ledger and the General Ledger, even after the translation of the asset subledger balances and their G/L reconciliation accounts during the changeover phase. Therefore, the system reconciles the following G/L balance sheet accounts with the FI-AA subledger balances during the postprocessing phase:

The system aligns the FI balance sheet accounts at the start of the fiscal year with the FI-AA subledger balances at the start of the fiscal year (without adjustment postings). The system also reconciles changes to balance sheet values in the current year (up to the changeover). For these changes in the current year, however, the system corrects any rounding differences by posting to the appropriate euro adjustment accounts.

When a document is reversed after the initial reconciliation, new differences arise between FI-AA and FI-GL. When this occurs, you can use program RAEWASA0A to list any documents where differences occur. Check whether any documents in the list were reversed. If so, make an adjustment posting to correct the difference. Another option is to start both of the postprocessing programs (RAEWUS0B and RAEWUC0B) again.

The system does not automatically reconcile the following profit and loss accounts:

If you followed SAP’s recommendation not to post asset retirements in the changeover year until after the changeover, you do not need to reconcile the retirement accounts. For more information, see Preventing Errors. If you do not carry out depreciation posting runs until after the changeover, you also do not need to reconcile the depreciation accounts. However, if you do carry out depreciation posting rounds before the changeover, you have to reconcile the depreciation expense account manual after the changeover.

The planned depreciation for Asset Accounting for the changeover year amounts to 10,000 (in your old currency). 3,000 of this planned depreciation was posted before the changeover. After the changeover (at a rate of 2 to 1), the total of posted depreciation is 1,500 euros.

The translation of the posted values in Asset Accounting, however, results in a total of posted depreciation of 1,499 euros, due to rounding. Therefore, the system automatically posts the adjustment posting and credits "accumulated depreciation" while at the same time debiting "differences due to euro changeover" with the amount of one euro.

The accumulated depreciation account is now reconciled with the balance of the corresponding FI-AA subledger account. If you want to reconcile the accumulated depreciation account with the depreciation expense account, you have to do so manually by posting one euro as a credit to " differences due to euro changeover" and a debit to "depreciation expense".

Manual Reconciliation of Depreciation Expense Accounts

In order to simplify the graphic, we have assumed that the accumulated depreciation account had a balance of zero at the start of the fiscal year.

The manual reconciliation described here is not mandatory (even if you posted depreciation before the changeover). Bookkeeping consistency is assured even without the manual reconciliation. You only need to reconcile manually in this way if you will need to reconcile the depreciation expense account with the accumulated depreciation account at the closing the of changeover year.