Standardizing entries and consolidation entries are made in the Consolidation menu under Posting ® Data input. Document type, ledger and version are entered on the request screen.

The required posting period and the fiscal year appear on the following screen. Depending on the posting level of the chosen document type, the trading partner (2) or the subgroup (3 or 4) must be entered in addition to the company. For document types which post in transaction currency, the transaction currency key must also be specified.

The actual line items are finally entered on the third screen.

The system checks whether additional account assignments, such as transaction types or trading partners are necessary or suppressed, depending on the indicators in financial statement item maintenance. An FS item which must be broken down by transaction types, for example, must also be assigned when posting with a transaction type. If the document type supports additional fields, the fields are displayed for entry in the line item.

The distinction between debit entries and credit entries is made by the +/- sign specified after the amount, i.e. debit entries are shown without +/- signs and credit entries are shown with the trailing minus sign. In this case, the +/- sign of the FS item defined in financial statement item maintenance has no effect.

After pressing ENTER, the system also displays the item texts for verification. Under Posting ® Check document or when you click on the corresponding pushbutton, the system displays the debit and credit totals as well as any document balance.

The system already creates the automatic line items for both adjustments to net income/retained earnings and deferred taxes during document validation status. They are marked as automatic line items with the indicator 1 or 2 in the right-hand column and are always newly created when further changes are made to the document (corrections or creation of further lines). Corrections to the automatic line items by manual overwriting are not allowed.

Line items which were entered on previous pages can be recalled or corrected by specifying the line number.

The system confirms that the entry was successful with a message containing the assigned document number.

It is not possible to make subsequent changes to the documents. Adjustments are made by reversing documents or creating further documents.