Document Types (SAP Library - Consolidation (FI-LC))

Document Types

All value-based changes to be made within the consolidated financial statements with respect to individual FS data must be entered into the system by means of posting documents. This ensures that the original individual FS data can still be evaluated in the consolidation system at a later time. Only the combined evaluation of the original entry data and the respective consolidation documents then produce the consolidated financial statement value.

Similar documents may be bundled in a single document type for reporting purposes. Enter these document types as freely definable, two-digit alphanumeric codes in the Implementation Guide in the section Posting. Access to document type maintenance depends on the version. Either all document types of a version or the different versions of a document type can be displayed and maintained.

Various parameters for posting are entered under the document type:

Assign a posting level to each document type. The system checks the validity of the entries according to the assigned posting level. Furthermore, entries onto the totals database and document database are entered separately according to posting level.

Specify a number range so that an automatic document number can be assigned.

You can determine whether a balance check of the consolidation documents must be carried out for entries to statistical FS items. A balance check is always carried out for entries to balance sheet and income statement items.

You can post in local, transaction and group currency. The currencies necessary for the document type are specified in each case.

yWhen posting, the following FS item types can be addressed:

balance sheet items
income statement items
statistical items

For each document type, specify the item types which may be posted to.

It is possible to automatically post deferred taxes for certain entries. You must decide for each document type whether an automatic calculation and posting is to be made.

For elimination entries of posting level 2 you can choose the applicable tax rate from two different procedures. Refer also to Deferred Taxes .

When posting, you can also assign user-specific additional fields to an account if necessary. You can freely assign three further 10-character fields in addition to -the standard account assignments. You can also use these additional fields to assign product groups, geographical markets, profit centers or distribution channels, for example. If the document is unique then the additional fields are also transferred to the automatic line items. You must decide for each document type whether these additional fields are to be used.

Please note here that the FI-LC system does not support the entry of additional fields. This means that the relevant data must be transferred into Consolidation via automatic transfer methods, such as realtime update or rollup.

If entries are to be reversed again in the subsequent period, an automatic reversal can be stored for the corresponding document types. Please note here that when posting in the closing periods (012-016), the subsequent period is period 001 of the following year.

When creating reconciliation lists between partner companies, differences occur between receivables and payables. These result from the fact that a delivery is in transit and has only been debited on one side. A standardizing entry is made to adjust this difference and should be automatically reversed again in the subsequent period.

Please note that the automatic reversal can be carried out independent of status management, unlike manual reverse entries. This means that a blocked status in the subsequent period does not need to be reopened.

See also the topics concerning individual parameters which follow in Posting