Define Posting Rules for Settlement to Financial Accounting (SAP Library

Define Posting Rules for Settlement to Financial Accounting

Here you specify the G/L accounts in Financial Accounting to which the results analysis data is settled. You assign a results analysis cost element or a group of results analysis cost elements to two G/L accounts.

On the basis of the settlement of the results analysis data, a posting document is generated in Financial Accounting.

Data is written to the balance sheet.

Data is written to the profit and loss statement.

On the basis of this posting, an additional document is generated in Profit Center Accounting if the order is assigned to a Profit Center.

Settlement is made by period on the basis of

The allocation structure in the settlement rule of the sales order item, WBS element or internal order

The posting rules that you define in this step

All cost elements under which results analysis data to be settled are written (such as reserves for unrealized costs, work in process, cost of sales) must be listed in the allocation structure. They must also be assigned to G/L accounts by the posting rules.

Settlement of data to Profitability Analysis is controlled by a PA allocation structure. In the PA transfer structure you list the results analysis cost elements for the revenues, reserves for imminent loss and cost of sales. Then you assign these cost element groups to value fields (see Create PA transfer structure).

You can assign the results analysis data to the G/L accounts at the following levels:

For each results analysis category

The following results analysis categories are created on the basis of the assignment of the costs to line IDs:

WIPR - work in process with requirement to capitalize costs

WIPO - work in process with option to capitalize costs

WIPP - work in process with prohibition to capitalize costs

You normally define a posting rule that assigns the work in process that must be capitalized to the G/L accounts for unfinished products (balance sheet) and stock changes (P/L).

Reserves for unrealized costs can be created if the actual costs incurred to date are less than the cost of sales. If this is the case, the following results analysis categories are created:

RUCR - Reserves for unrealized costs (group that must be capitalized)

RUCO - Reserves for unrealized costs (group with option to capitalize)

RUCP - Reserves for unrealized costs (group that cannot be capitalized)

Reserves for unrealized costs must be shown as liabilities. If you create line IDs for all three results analysis categories through the assignment, then you must define posting rules for all three categories. Reserves for imminent loss and reserves for the cost of complaints also must be shown as liabilities.

If you want to transfer the results analysis data by results analysis category to Financial Accounting, you only need to create a Technical Results Analysis Cost Element in the results analysis version.

For each results analysis category

In this case, you assign the individual results analysis cost elements to the G/L accounts.

For example, if the work in process for the direct material costs are updated under results analysis cost element 672111 and the work in process for the production costs under results analysis type 672131, you can pass this information on to different G/L accounts in Financial Accounting. In this case you assign, for example, the reserves for unrealized costs or work in process that must be capitalized to the G/L accounts.

If you want to pass the results analysis data to Financial Accounting by results analysis cost elements, you must apportion to different results analysis cost elements by means of Apportionment of cost elements on in the results analysis version.

For each results analysis category and operation (creation, usage, cancellation)

Here you assign, for example, the created reserves for unrealized costs or work in process that must be capitalized to the G/L accounts.

If you want to pass the results analysis data to Financial Accounting by results analysis category, you must turn on the indicator Separate creation/usage in the extended control in the results analysis version.

If you are using the POC method, the data will be updated under the cost elements that you specified in the results analysis version. You can either list these results analysis cost elements or specify the following results analysis categories:

Category	Meaning
POCI	Inventory from which revenue can be generated
POCS	Revenue surplus
POCP	Calculated profit
POCL	Loss
POCR	Realized loss

Transfer Prices

If you are using multiple valuation views , the system automatically assigns the posting rules that you defined for the results analysis version of operational valuation to the results analysis versions of multiple valuation referencing the operational results analysis version.

Requirements

You must already have carried out the following steps:

Maintain controlling area

Maintain chart of accounts list

Assign company code to chart of accounts

Create results analysis key

Define results analysis versions

Define valuation methods

Define update (for results analysis cost elements)

Define assignment (for results analysis categories)

You should also make sure that the cost elements that you specified in the step "Define update" are in the allocation structure. (See Create allocation structure)

If you are using the POC method, you should also make sure the cost elements that you specified in the step "Define results analysis versions" are in the allocation structure.

It is sufficient to create a Technical Cost Element in the results analysis version. You can create this technical results analysis version in the simplified control of the results analysis version.

Actions

1. Decide which G/L accounts you want to settle work in process or results analysis data to.

2. Define posting rules by entering the following data:

Controlling area

Company code

Results analysis version

Profit and loss account

Balance sheet account

You can also specify G/L accounts in the posting rules for which the indicator Post automatically only in the G/L account master is selected. If the indicator Post automatically only is selected in the G/L account you have specified in the posting rules, and if you must make correction postings for results analysis data (such as work in process), then you have the following options:

Deselect the Post automatically only in the G/L account master record.

Make the correction posting on a different G/L account.

3. Enter a results analysis cost element or a results analysis category and a results analysis procedure.

4. When you have processed this menu option, select the Financial Accounting indicator in the relevant results analysis version.

Additional information

Cost elements for results analysis data

Separation of results analysis data according to creation and usage