Generating the Budget Structure from Group Assignments. (SAP Library

Generating the Budget Structure from Group Assignments.

Prerequisites

You must start this program if:

You have defined a budget structure (BS) using commitment item groups

You have made changes to your commitment item groups which are used in a budget structure

You have changed the assignment of commitment item groups to funds centers in a budget structure

Procedure

In the initial SAP R/3 screen, choose Accounting ® Financial accounting ® Funds management ® Master data ® Budget structure ® Generate from commitment item group.

Enter an FM area.

Enter a fund or several funds for which you have defined or changed the budget structure. The system then updates all budget structures (funds/years) based on the entry in the Fund field.

If you are not working with funds, do not enter a fund.

Only make an entry in the Commitment item group field if you have made changes to commitment item groups that are already used in a budget structure.

If you enter a fund and a commitment item group, the system ignores the fund entry. The budget structures are changed for those funds in which the specified group is assigned.

Result

The system generates the budget objects and posting objects for all commitment items contained in the commitment item groups in the respective funds centers. In budget allocation, the budget hierarchy is then set up according to this budget structure definition.

You should execute the consistency check of the budget structure in the display mode after the generating of the budget structure. To do this, choose Budget structure ® Display. Do not enter a commitment item group on the initial screen.

In the event of an error, you must either change the commitment item group or change assignment of the group to the funds centers. Generate the budget structure again afterwards. If budget values already exist, you must reconstruct the distributed values and assigned values.