Administration Tools 

Use

The administration of the runtime system consists of several reports that can be split up into the following categories:

Prerequisites

Customizing

The following assumes that you have already performed automatic Customizing.

Remember task-specific Customizing, if you want to use SAP workflows or SAP tasks Refer to the documentation Workflow Scenarios in Applications.

Features

If you, as workflow system administrator, need an alternative way of accessing SAP Business Workflow functions, you can use the relevant transaction code. For an overview of the most important transaction codes, refer to Important Transaction Codes.

Workflow runtime

Work item deadline monitoring

Tasks with deadlines have also have deadline monitoring based on a background job. You can change the configuration of the background job, schedule it, delete it or display it.

For further information about the background job, select (Display background job).

Work item error monitoring

If work items have the status ERROR for a long time, they are restarted automatically. This task is performed by a report that is controlled by a background job. You can change the configuration of the background job, schedule it, delete it or display it. You can also start the report manually via Execute work item error monitoring.

For further information about the background job, select (Display background job).

Reorganization

These functions include reports for archiving and deleting work items. Refer to:

During archiving, data that is no longer required in the system is checked using application-specific criteria and put in an archive file. The data is not removed from the database. Once the files which are to be archived have been copied to the archive file completely, they can be removed from the database in a separate program run.

All interactions in conjunction with archiving are performed via archive management (Tools ® Administration ® Administration ® Archiving).

All actions or programs are processed in the background. The background jobs required can be scheduled in archive management.

For more details about archiving, refer to the documentation Archiving Application Data.

You can use this report to display a workflow for an application object. After the workflow work item determined via the selection criteria is read from the archive, the system displays the workflow log. The functions of the workflow log are not fully available however.

For further information, select .

The report Delete work item history ( RSWWHIDE ) deletes the work item history (all workflow log entries relevant to work items) without archiving. If you do not select the indicator Delete immediately, the report is only executed on a test basis.

Work items without agents

This report displays all work items without agents for a particular selection period. You can go to work item display from the list displayed by double-clicking.

Work items with monitored deadlines

This report displays all work items with monitored deadlines for a particular selection period. You can go to the work item display from the list displayed by double-clicking.

Diagnosis of workflows with errors

You can use this function to investigate and, if necessary, restart workflows with errors.

Unlock workflows

This report can be used to select and unlock work items that are locked against execution.

Locking tasks against execution is a function in task maintenance.

Execute work item without agent check

This function enables a user to execute work items without checking agents.

Workflow restart after error

This report can be used to restart workflows with errors.

Synchronize runtime buffer

You have the opportunity to initialize the main memory buffer used by the workflow development environment. This rereads the current values from the database so that the current data is used.

You should always refresh the runtime buffer when you have changed something in the task definition.

After execution of this report, certain workflow functions initially have lower performance. This applies until the main memory contains all the necessary data.

Continue workflow after system crash

You can use this report to select and continue workflows that have had the status started for longer than a day. This means that workflows that have come to a halt after system errors can be continued.

Configure workflow RFC destination

The workflow runtime system executes its RFC and tRFC (transactional RFC) calls on a logical destination. You can set up or change a logical destination.

No logical destination is configured for the workflow system tRFC calls as standard.

Upper limits workflow runtime

You can make the following settings here:

You can also activate/deactivate the display of agent names in the workflow log.

Event manager

Type linkages and instance linkages

Tables containing the assignment of events to the event receivers interested in the event.

For further information, refer to Maintenance of Linkage Tables.

Event trace

The event trace can be used to log events.

Event queue

The event queue can be used to store events temporarily.

Workflow definition time

Workflow Builder

Here you can maintain:

If you create a step of the type user decision in a workflow definition, the task entered here is transferred into the workflow definition.

Please refer also to the Customizing activity Maintaining Administration Data for the Workflow Builder.

WebFlow

Customizing Web server

You use this function to specify the Web server that is configured for your SAP System. For further information, refer to Defining the Web Server.

SAPforms

Mail-enabling

This report can be used to schedule the sending of R3F messages. This is necessary if you want to execute a work item as a form in an external mail system.

The report is started immediately and then scheduled as a background job in accordance with the period entered.

Diagnosis

You have the opportunity to call reports with which you can search for errors that have occurred.

Trace on/off

The SAPforms trace logs all SAPforms-related actions.

You have the opportunity to activate/deactivate this trace.

Please also refer to SAPforms Administration.

Activities

You can access all the workflow system administration reports described by choosing Tools ® Business Workflow ® Development ® Administration.