Individual insured-persons’ accounts are an important part of the Pension Fund component. The accounts can be seen as a container for user-defined postings, and, in the sense of technical account management, contain:

• General data on the insured person, for information or statistical purposes. For example, you can post paid-out pensions without them going into any calculations.
• Data as the Basis for the Calculation of Benefits, for example, savings credit.

All accounts are assigned an account number when they are created.

Accounts are separated by account type: The active accounts contain contributions, interest and so on. These are values that affect actively insured persons. Pensions and pension payments are posted into passive accounts.

A validity start period (Start postings, End postings) is assigned to an account. You can only create postings if the posting date is within this period.

An account has a lock date. You can only create a posting if the value date is later than this lock date. For an account closure, (for example on 31.12.1998), the lock date is correspondingly adjusted after the creation of various postings (diverse interest, LOB age-related credit, LMB age 50). In the example, the lock date is altered to 01.01.1999. Therefore, it is no longer possible to create posting within this time period, as the account closure could become invalid.

An account has a currency. All account postings are made in this currency. The default value for creating an account is determined as follows: The company code is determined for the personnel area with the country grouping ‘02’. This country grouping determines the currency.

An authorization group is assigned to each newly created account. This allows you to limit the processing of particular accounts (for example, cadre employees) to a group of system users.

The correct +/- sign is important, as different calculation values are calculated as posting totals. Generally, payments into the account, (for example, entry benefits, contributions) are posted as positive. Payments from an account (for example, advances, pensions) are posted as negative.

As a pension fund account can have several recipients (for example, widows and orphan pensions), an account can have several personnel numbers. As a rule, each insured person can only have one account with a fixed account type for one fund at any one time. (This limitation is necessary because the account type and the posting date must be able to be clearly determined, when writing a posting to the fund.)

The account postings are identified using the posting date and a two-digit sequence number. Therefore, only 100 postings are possible per posting date. The postings contain the following information:

• Posting date
  Date when the posting was created.
• Value date
  Date from when the posting accrues interest.
• Value type
  Meaning of the posting, for example, EE savings contribution. or Invested Labor Mobility Benefit.
• Value
  Value of the posting - usually a monetary amount.
• Payroll period/year
  Specifies when a posting — if a payroll integration is defined for the value type — is/was processed in payroll, as long as the posting was created from payroll.
• Origin Indicator
  Indicates the origin of a posting:

• MA: manual
• LT: per Report Universal Reporting List
• PP: per Report Payroll Postings
• nn: per Report Universal Reporting SAPscript with PC Activity nn

• Posting open Indicator
  Specifies that the posting has not yet been processed in payroll.
• Personnel number
  The personnel number, for which the posting was created. If several pension recipients use a mutual passive account, you can follow for whom the respective pension postings were created, at a later date.
• User name of the changer
  The user, who has started the program, which created the posting.

Simply – not all posting attributes are displayed – the contexts are displayed as follows:

An account can be assigned many user-defined personnel numbers at one time. Using this assignment, you can write postings for a personnel number to a particular account. For example, you can write widow’s pension to an account that was originally created for the insured person.

To clearly determine the target account, when creating a posting from a report (for example, payroll postings) – from personnel number, fund, account type and posting date – you can only assign one account of a fixed account type to a personnel number in a fund at one time. In exceptional cases, - a person receiving a pension from different insured persons in the pension fund - you must create separate personnel numbers, if you want to have an account assignment.