Procurement for Individual Customers (SAP Library

Procurement for Individual Customers

Purpose

This scenario describes the sale of articles that are not managed in your company as part of the inventory of the distribution center. On the basis of the SD document involved, the system generates a purchase requisition and then a purchase order for an external vendor. The vendor delivers to the distribution center. The goods are then received and later delivered to the customer.

The following R/3 components are used:

R/3 component

Functions

Consumption-Based Planning

Managing replenishments for customers

Sales

Processing sales orders

Credit Management

Checking credit limits
Securing guarantee of payment for open items

Purchasing

Creating purchase requisitions, creating and sending purchase orders/release orders

Warehouse Management/Inventory Management

Receiving articles, placing them in stock, managing and valuating them

Quality Management

Carrying out quality inspections at goods receipt

Invoice verification

Verifying and posting invoices, authorizing payment

Shipping and Warehousing

Creating deliveries
Picking articles
Posting goods issues

Transportation

Planning and processing shipments

Foreign trade

Carrying out export controls
Creating reports to send to the authorities

Billing

Processing invoices, credit/debit memos and volume-based rebates

Process Flow

Requirements Planning

Based on sales data, you can plan replenishments for external customers and automatically generate sales orders.

Sales orders

On the basis of an agreement which you have made at short notice to deliver articles to a customer, you enter a sales order in the system. In sales order processing, the purchase requisition can be created automatically by the system.

Risk/Credit Management

You can use the Credit Management function to check credit limits in different ways (statically or dynamically, for example). You can perform the check at various different stages in sales order processing: when you create the order, in the delivery or at goods issue, for example.

Ordering

Purchase requisitions
Purchase requisitions with specific source of supply can be converted into purchase orders, contract release orders or scheduling agreement schedule lines automatically or manually.

You monitor the purchase order. The system can print reminders automatically if required, and you can then send these reminders to the vendors.

Goods Receipts

As soon as the ordered goods arrive in the company, you post the goods receipt.

Quality Inspections at Goods Receipt

Following goods receipt, you can carry out a quality inspection with the support of R/3.

If you release the article, the system posts the goods to unrestricted-use stock.
If you reject the article, you can have the system automatically issue a complaint against the vendor. You can then return the article to the vendor.

Warehouses

You put the goods received into storage bins. The system can use stock placement strategies to automatically determine these storage bins.

Invoice Verification

When you receive an invoice from the vendor you carry out invoice verification either

automatically in the background or
online

with reference to the purchase order or goods receipt and release the invoice once any discrepancies have been clarified.

Shipping/Warehousing

You create deliveries from sales orders that are due for shipping.

You then remove the goods from storage using the Picking function.

You pack delivery items by assigning the articles to shipping materials.

When picking is complete you post the goods issue.

Transportation

You can group deliveries that are due for transportation into shipments. You can plan shipments and track them closely using Transportation Processing.

Foreign Trade

In foreign trade processing you can carry our export controls on the basis of export licenses and generate reports (Intrastat, for example) required by the authorities.

Billing

Invoices are issued on the basis of deliveries.

You can use the invoice list function to send a payer a list of billing documents together on one date.

R/3 component	Functions
Consumption-Based Planning	Managing replenishments for customers
Sales	Processing sales orders
Credit Management	Checking credit limits Securing guarantee of payment for open items
Purchasing	Creating purchase requisitions, creating and sending purchase orders/release orders
Warehouse Management/Inventory Management	Receiving articles, placing them in stock, managing and valuating them
Quality Management	Carrying out quality inspections at goods receipt
Invoice verification	Verifying and posting invoices, authorizing payment
Shipping and Warehousing	Creating deliveries Picking articles Posting goods issues
Transportation	Planning and processing shipments
Foreign trade	Carrying out export controls Creating reports to send to the authorities
Billing	Processing invoices, credit/debit memos and volume-based rebates