Maintenance of Financial Documents 

Use

With this function, you can create, change, display, and delete financial documents. You can access all of the functions below from the Cockpit for Documentary Payments.

To

Menu path

You should know

Create a financial document

Cockpit for Documentary Payments ® Maintain financial documents ® Create document (Icon at top of Financial doc. column in menu on the left)

Creating a financial document involves several tasks. See Creation of Financial Document Master Records.

Change a financial document

Cockpit for Documentary Payments ® Maintain financial documents

Select the appropriate tab:

  • General data
  • Dates/Delivery dates
  • Documents (see below)
  • Banks (see below)
  • Texts (see below)
  • Status
  • Administration

Enter the number of the financial document in the Financial doc. no. field and choose Maintain financial documents. You can also leave the field blank and select the document from the list.

The system tracks all changes to financial documents using change history. For more information, see Change History for Financial Documents.

See also:

Changing the Status of Active Financial Documents

Display a financial document

Cockpit for Documentary Payments ® Maintain financial documents

Enter the number of the financial document in the Financial doc. no. field in the cockpit. You can also leave the field blank and select the document from the list.

Delete a financial document

Cockpit for Documentary Payments ® Maintain financial documents ® Financial document ® Delete

First, enter the number of the financial document in the Financial doc. no. field in the cockpit.

Bank Data Entry

On the Banks tab, enter the country, bank key, and the external number the bank uses for this financial document. Enter this data for each bank involved in the transaction. You select the bank function by double-clicking the bank functions on the left side of the Banks tab.

The bank’s original address comes from the bank master record database in the Financial Accounting (FI) component.

Documents

  1. Before you create lists of required documents, you must maintain the default list of required documents in Customizing for Foreign Trade/Customs, choose Documentary Payments ® Basic settings ® Define Documents to be Presented.
  2. Also, you must assign the documents to be presented to the financial document indicator. In Customizing for Foreign Trade/Customs, choose Documentary Payments ® Relationships ® Assign Documents to Financial Document Indicator.
  3. On the Documents tab, enter the number of originals and the number of copies of each document required to comply with the terms of the financial document.

Texts

On this tab, you can enter texts that you want to store with the financial document. For example, you can enter special instructions to the forwarding agent.