Recording Remaining Trip Data for This Advance (SAP Library

Recording Remaining Trip Data for This Advance

Call up the transaction as follows:

Menu Path	Human Resources ® Travel Management ® Travel Expenses ® Enter Travel Expenses (Expert)
Transaction Code	PR20

In the Enter Personnel Number dialog box, enter the personnel number 1000 and choose

In the dialog box choose further trip schemas and then

In the following dialog box choose the F4 help.

Select D2 (international trip) and choose

The Anja Müller, Pers No. XXXX, Trip no. screen appears.

Enter the following data:

Field	Data
General trip data
From	1^st of curr. month 10:00
End	9^th of curr. month 17:45
Reason	Customer, internat.
City	Vienna
Country	AT
Miles	200
Meals	Select

Choose

Enter, for example, the following data:

Confirm your receipts with Enter. In the dialog box you must enter additional information to your records. Note that the system only accepts the number of breakfasts, if you enter the complete duration of stay in this hotel. Note also that an entry in the Country field is required. In the Reason field always enter Overnight stay, because this is the required entry from the third hotel up.

ExpTy	Amount	Currency	Date	Info
FLBZ	480	DEM	1^st of curr. month	Zurich
HOTL	360	CHF	3^rd of curr. month	Hilton-ZH
BABZ	120	CHF	3^rd of curr. month	ZH-Graz
HOTL	3000	ATS	5^th of curr. month	HInn-Graz
BABZ	500	ATS	5^th of curr. month	Graz-Vienna
HOTL	7600	ATS	7^th of curr. month	Astor-Vienna
BABZ	2100	ATS	7^th of curr. month	Vienna-Mailand
HOTL	560000	ITL	9^th of curr. month	Milan
FLBZ	560	DEM	9^th of curr. month	Milan-FFM

Confirm your entries with

Now the exchange rate fields will be filled with the values from table TCURR. Corrections can be made, if relevant. The default values for the VAT indicator are also set and can also be changed since these are merely default values.

Choose the Add.dests tab page to enter different stopovers for the trip.

Choose

Create add.destination.

Enter the following data:

From	Reason	Loc	Country
1^st of curr. month 13:00	Airport	Zurich	CH
3^rd of curr. month 12:00	Messe AG	Graz	AT
5^th of curr. month 10:00	Prater & Co.	Vienna	AT
7^th of curr. month 12:30	SC Milano	Milan	IT

Confirm your entries with

In the Alternative cost assignment for entire trip, if other than master CA screen area, choose

to assign the trip by percentage to different cost centers.

In the Trip Data Maintn: Enhanced cost assignment for entire trip dialog box, enter, for example, the following data:

Distribution	Cost center
20	1110
20	2300
20	1000

Choose

Trip status.

The Trip Data Maintn: Status screen appears.

Set the trip status to Trip completed / Report recorded and to be settled.

Choose

Make a note of the trip number.

The overview tree appears.