Recording an Advance Application 

  1. Call up the transaction as follows:
    2.

    Menu Path

    Human Resources ® Travel Management ® Travel Expenses ® Trip Advances

    Transaction Code

    PR03

  2. On the Trip Advances screen, enter, for example, the personnel number 1000 in the personnel number field or select an employee via match code search.
  3. Choose .
  4. Choose .
  5. On the Trip Data Maintain: Advances screen, enter the relevant advance in DEM, for example 500.00.
  6. Choose .

    7. Via advance entry (also called cash office transaction), the advance, in this case amounting to 500.00 DM, is paid directly to the employee, that is at the cash office. The date used for the advance is the current system date. The trip status is immediately set to Request approved / accounted, and the advance which has already been paid to the employee is then posted during the next run in financial accounting.

  7. Please make a note of the advance posting code.
  8. Choose until the overview tree appears.