Recording a One-Day Domestic Trip with the Travel Calendar 

  1. Call up the transaction as follows:
    2.

    Menu Path

    Human Resources ® Travel Management ® Travel Expenses ® Travel Calendar

    Transaction Code

    PR02

    The system displays the Travel Calendar: Domestic Trips screen.

  2. Enter 1000 in the Personnel number field.
  3. Choose .
  4. On the Travel Calendar: Domestic Trips screen, in the line for the first workday of the current month, enter the following data:
    5.

    Field

    Data

    From

    08:00

    to

    18:45

    Reason

    Trade fair

    Location

    Southampton

    Miles/km

    210

    P

    Select

    B

    Deselect

    L

    Select

    D

    Deselect

  5. Choose .

    6. The remaining fields are filled with the default values.

    You have recorded a trip for an employee on the first working day of the current month from 8:00 AM to 6:45 PM to Southampton. This employee drove 210 km with his/her own car (Miles/km field), the meals are accounted by per diem (P field), and he/she was invited to lunch by the customer (L field = deduction due to gratuitous entertainment for lunch, B and D analogous). The Nt field (number of per diems for accommodation nights) cannot be filled in this case, since the trip only lasted 1 day. The S field refers to statutory trip types. The E field describes the company’s trip type. The A field stands for trip activity. The Status field, finally, is used to indicate the status of the specified trip. For further information, you can place your cursor on the relevant field and press F1 for field help.

  6. Select the trip.
  7. Choose Receipts.
  8. On the Trip Data Maintn: Receipts screen, go to the Trip expense type field in the first line, and select possible entries.

    9. The system displays a selection list of all expense types that can be chosen here.

  9. Select the value Park (parking), for example, by double-clicking it.
  10. Enter the following data in this line:
    11.

    Field

    Data

    Amount

    13.00

    Currency

    DEM

  11. Choose .

    12. You have now recorded a parking receipt from the first of the current month and amounting to 13.00 DEM. This receipt includes 16% value added tax (VAT field).

  12. Choose .

    13. The system displays the Travel Calendar: Domestic Trips screen.

  13. Choose .

    14. By saving the trips in the travel calendar, you also simultaneously approve them. As you will see later in other process chains in Trip Costs Accounting, this is, for organizational reasons, not always an advantage (for example, when using Workflow for accounting of trip costs).

  14. Choose until the overview tree appears.