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Purchasing, Inventory Management: Latest Acceptable GR Date in Purchase Order

Description

As of Release 3.0, you can enter the latest possible date on which you are prepared to accept a goods receipt for each PO item.

For example, in the case of Christmas seasonal articles, you can specify that goods receipts will not be allowed after December 21.

A new field Latest GR date has been added to the purchase order for this purpose.

If the "latest possible delivery date" has been maintained in the PO, when goods are received, the system will check whether the posting date is after this date. If so, a warning or error message will be issued, depending on the system setting.

Changes in procedure

Proceed as follows if you wish to maintain the latest possible delivery date for a PO item.

1. In the PO, choose "Item -> Details", and from the item detail screen, "Item -> More functions -> Additional data".
2. Enter the desired date in the field "Latest GR date".
3. Save the purchase order.

Change system parameters in customizing

You can determine the type of system message via the Customizing functionality for Inventory Management. To do so, choose "Environment -> System messages" and define the message type for each user group.
Perform function

For more information on this setting, refer to the section of the Implementation Guide entitled "Define system message attributes".