In addition to the incoming invoice procedure with the INV_ID01 IDoc type , there is also the incoming invoice procedure with IDoc INVOIC01. While INV_ID01 is only designed for receiving invoices via an EDI subsystem, INVOIC01 can receive via an EDI port as well as via an ALE port. The SAP enhancement "FEDI0001" is available for customer enhancements. Customer enhancements can be maintained via the Financial Accounting Implementation Guide.
To set up a partner for the incoming invoice procedure via EDI, the partner profiles are to be maintained in the System Administration menu for EDI. To do this, choose in the System Administration menu the path Administration -> Process technology -> EDI -> Partner profile.
Here a partner must be created with the process code "FI03" (inbound parameter) for the incoming invoice. The corresponding message name is "INVOIC".
For more information, refer to the "EDI interface basis" documentation.
An EDI subsystem is needed on an EDI server to receive data via EDI.
For the incoming invoice procedure via EDI, the settings for posting the invoice need to be maintained in customizing.
The settings for invoice posting can be made via the Financial Accounting Implementation Guide.
There the following five steps must be processed:
Since ISO codes are transferred via EDI, the tables for the conversion of the ISO codes to SAP codes for the currency, the unit of measure and the countries must be maintained as well.
For more information refer to the following chapters of the "Global settings" Implementation Guide: "Define countries", "Check currency codes" and "Check units of measurement".
Processing incoming EDI invoices is integrated in Process Technology. In case of an error, a position must be assigned to the standard task 8056 (error incoming invoice). If the processing of error situations per EDI partner is to be carried out by different accounting clerks (positions), this can be set with EDI partner profile. Caution: The accounting clerk entered in EDI partner profile must also be allocated to the position that is entered for standard task.