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Invoice Receipt EDI - IDoc type INVOIC01

Description

In addition to the incoming invoice procedure with the INV_ID01 IDoc type , there is also the incoming invoice procedure with IDoc INVOIC01. While INV_ID01 is only designed for receiving invoices via an EDI subsystem, INVOIC01 can receive via an EDI port as well as via an ALE port. The SAP enhancement "FEDI0001" is available for customer enhancements. Customer enhancements can be maintained via the Financial Accounting Implementation Guide.

To set up a partner for the incoming invoice procedure via EDI, the partner profiles are to be maintained in the System Administration menu for EDI. To do this, choose in the System Administration menu the path Administration -> Process technology -> EDI -> Partner profile.

Here a partner must be created with the process code "FI03" (inbound parameter) for the incoming invoice. The corresponding message name is "INVOIC".

For more information, refer to the "EDI interface basis" documentation.

Software/hardware requirements

An EDI subsystem is needed on an EDI server to receive data via EDI.

Change system parameters in customizing

For the incoming invoice procedure via EDI, the settings for posting the invoice need to be maintained in customizing.

The settings for invoice posting can be made via the Financial Accounting Implementation Guide.

There the following five steps must be processed:

1. "Allocate G/L accounts": maintenance of the table for the allocation of the descriptions for goods/services from the invoice to the G/L accounts which are to be posted.
For further information see the
"Allocate G/L accounts for EDI procedures" chapter in the Accounts Receivable/ Accounts Payable Implementation Guide.
2. "Allocate additional account assignments": maintenance of the table for the allocation of the identifiers for an additional account assignment from the invoice to the required additional account assignments.
For further information see the
"Allocate additional account assignments for EDI procedures" chapter in the Accounts Receivable/Accounts Payable Implementation Guide.
3. "Allocate tax codes": conversion table for the conversion of the transferred tax rate to an SAP tax code.
For further information see the
"Allocate tax codes for EDI procedures" chapter in the Accounts Receivable/ Accounts Payable Implementation Guide.
4. "Allocate company code": conversion table for the conversion of the transferred name of our company to a company code. For further information see the "Allocate company code for EDI incoming invoices" chapter in the Accounts Receivable/Accounts Payable Implementation Guide.
5. "Enter program parameters": maintenance of control parameters for posting as well as constants, such as posting key and document type.
For further information see the
"Enter program parameters for EDI incoming invoices" chapter in the Accounts Receivable/Accounts Payable Implementation Guide.

Since ISO codes are transferred via EDI, the tables for the conversion of the ISO codes to SAP codes for the currency, the unit of measure and the countries must be maintained as well.

For more information refer to the following chapters of the "Global settings" Implementation Guide: "Define countries", "Check currency codes" and "Check units of measurement".

Changes in procedure

Processing incoming EDI invoices is integrated in Process Technology. In case of an error, a position must be assigned to the standard task 8056 (error incoming invoice). If the processing of error situations per EDI partner is to be carried out by different accounting clerks (positions), this can be set with EDI partner profile. Caution: The accounting clerk entered in EDI partner profile must also be allocated to the position that is entered for standard task.

Planning