Canceling Signature Processes (SAP Library - SAP ArchiveLink - Scenarios in Applications (BC-SRV-ARL))

Canceling Signature Processes

Use

You use this procedure for partially approved batch records if you want to cancel the approval process for some reason and withdraw all signatures executed so far.

Prerequisites

A signature strategy has been assigned to the material to which the batch record belongs in your plant (see Customizing for Batch Records).

You have logged on to the system under your own user name. The system sets this name as the signatory name. You cannot overwrite it.

You have called the function for approving batch records and are on the dialog box for executing a signature strategy (see Approving Batch Records).

The Signatures to be executed section contains an individual signature that must be executed by your authorization group or user group.

You have not yet executed a signature for this batch record or its current version.

Procedure

Select the individual signature that is assigned to your authorization group in the Signatures to be executed section.

When you cancel a signature process, the system does not save any comments. Do not enter a text for this reason.

If you use the user signature as your signature method, make sure that the system can access your Personal Security Environment (PSE). How you do this, depends on your security product. If you use a smart card reader, for example, insert your smart card in the reader.

Enter your password and choose Signature process.

The system checks the following:

Whether you are authorized to execute the individual signature

Whether your entries match the data in your user master record
Whether your entries match the data in your PSE (if you use user signatures)

Depending on the result of this check, processing is continued as follows:

If you do not have the required authorization or your entries are invalid, or if the system cannot access your PSE, the system takes you back to the dialog box where you can enter your password again (steps 1 and 2).

The function is canceled after a certain number of unsuccessful attempts that can be defined specifically for each customer. Your user is locked and you cannot execute another digital signature. If a system signature is used, you are even locked against logging on to the system again.

If your entry is correct, the signature process is canceled and the system takes you back to the batch record.

Save the batch record.

Result

All signatures executed during the signature process are withdrawn. This is documented in the log for the digital signature.

The status Partially approved is withdrawn for the current version of the batch record.