According to the legal requirements from China, the VAT invoice has to be printed on the pre-numbered document form, which is purchased from tax authority by the enterprises. After invoice issuing to the customers, some reports are required monthly by the tax authority. R/3 4.6B provides the VAT invoice management function and the improved VAT invoice numbering printing program. The new functionality covers the necessary processes to manage pre-numbered VAT invoices.
The invoice status management supports the invoice purchasing, holding, issuing and returning process. This includes function like store information of purchased invoices, issuing of invoices, administration of returned, voided and lost invoices and invoice reports.
VAT invoice printing program works with the function of invoice status, it prints the official VAT invoice and releases it to FI, simultaneously, the official document number is assigned to SAP internal document number. After the printing process the status management will be automatically updated.
VAT invoice can be issued alternatively as itemized and summarized, for this reason SAP provides 2 SAPscript layout forms as templates for itemized and summarized invoice.
VAT invoice handling program provides an overview about the used pre-printed invoice with some functions like display the original billing or accounting document, change information of void invoices, delete information of invoice, void valid invoices and undo the process, consistency check of document number and link to relevant customizing settings. The user role (SAP_ICC_PRENUMBERED_DOCUMENTS) provides the corresponding transactions.
Based on the printing program, invoice status management and VAT handling program, two legal required VAT reports could be generated monthly.
1) Monthly report of invoice purchased, issued and held (RFIDCN_USAGE_REPORT)
This report shows the number of invoices at the beginning and end of the month, how many have been purchased, issued, voided and returned.
2) List of VAT(special/normal) invoice issued (RFIDCN_ITEMIZED_REPORT)
This report is developed to cover the requirements of the Chinese specific report form (see the related FI standard report RFUMSV00 for "advance return for Tax on Sales/Purchases").
For management reasons, the purchased official documents should be managed in customizing as lots and books internally, the document classes and void reason should be defined.
The option"posting block" should be set for the billing document type before invoice printing.
Pricing procedure RVAACN, 2 SAPscript form RVINVOICECN, RVINVOICECN2, and routine 006, 008 are delivered. They should be assigned to the corresponding sales order types, document types, output types, output determination procedure, copy controls etc.
Country documentation in SAPNet, CSS Note 192895