Reasons, Types and Categories for Off-Cycle Payroll 

Various off-cycle reasons, and assignment to various types and categories are used to distinguish payroll runs.

Off-Cycle Reason

Off-Cycle Reason

The off-cycle reason differentiates between various business reasons. Off-Cycle reasons enable an administrator to decide conveniently what kind of payroll to run from the Off-Cycle Workbench.

The standard system already contains off-cycle reasons for all kinds of off-cycle payroll. In Customizing for Payroll, you can set up your own reasons that are valid for your enterprise. You assign each off-cycle reason to a specific category. This enables the system to deal with similar payroll runs in the same way. The subsequent assignment to a type of off-cycle reason and to a payroll type is done automatically by the system.

In Customizing, you define the off-cycle reason Holiday bonus and assign it to the category bonus. The system assigns the type of off-cycle reason Bonus and the payroll type A to the Holiday bonus.

Category for the Off-Cycle Reason

Categories group several off-cycle reasons together so that similar reasons, such as Easter bonus and Christmas bonus are dealt with in the same way by the system.

Which types of off-cycle reason are set up in the system depends on the categories that are required by the country-specific components.

Off-Cycle Reason Type

The system uses the off-cycle reason type to decide what information it must display in the Off-Cycle Workbench. The decision is made in line with the off-cycle reason selected by the administrator.

The system proposes the next regular payroll period.

The system proposes several future regular payroll periods.

If you have defined a wage type, the system proposes a wage type for bonus accounting that you have set up in Customizing for Payroll.

The system proposes for payroll future absences that you have recorded in the Absences infotype (2001).

For a correction run carried out in the Off-Cycle Workbench, the system displays the date of the retroactive payroll run from the Payroll Status infotype (0003). For a payroll run with the category Payroll Results Adjustment, the system displays payments that you have created in the Payroll Results Adjustment infotype (0221).

Payroll Type

The payroll type enables the payroll driver to decide which of the following kinds of payroll are to be run:

The system then runs on demand payroll for one or several periods.

The types of off-cycle reason on demand and advance payment belong to this payroll type.

The payment date with which you run off-cycle payroll is the start and end date of the payroll period. The system creates the payroll result for this day.

The types of off-cycle reason bonus and absence belong to this payroll type.

The system runs retroactive payroll for past periods on account of a change in master data. Payroll is re-run for all periods that have already been run, back as far as the retroactive accounting date. In addition to these retroactive accounting results, the system creates an original result for the payment date that you use for the off-cycle run.

The system processes payments that you have entered in the Payroll Results Adjustment infotype (0221). This payroll type exists for USA and Canada only.