You can store documents transferred from the General Ledger (FI-GL), Accounts Receivable (FI-AR) and Accounts Payable (FI-AP) application components using SAP ArchiveLink. Documents that you created using SAPscript are stored in an external storage system and linked to the documents or accounts from which they are derived. You can store the following outgoing financial accounting documents:

• Payment advice notes
• Checks
• Correspondence like payment notifications and bank statements
• Dunning notices

Storage using SAP ArchiveLink takes place using Business Transaction Events, to which end SAP supplies sample function modules that you can activate by making the appropriate Customizing settings.

BKPF (financial accounting document)

BUS3007 (customer account)

BUS3008 (vendor account)

TOA01

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The following document types exist in the standard system:

If you make changes in Customizing to the object types and document types, you will need to adapt the corresponding function modules in each case.

There are no restrictions to the way in which sample function modules in the standard system can be enhanced. They can also be duplicated for additional document types and object types as many times as necessary.

• You can define your own document types in the Basis Implementation Guide under

• To define you our own object types, on the SAP R/3 screen, choose

• The sample function module FI_OPT_ARCHIVE_CORRESPONDENCE contains the correspondence types SAP01 (payment notificiation) and SAP08 (account statement). Additional correspondence types can be added to this function module. You can define correspondence types in Customizing for Financial Accounting under the Implementation Guide under

To activate storage for financial accounting documents using SAP ArchiveLink, make the following settings in Customizing:

1. If you want to make changes to the function modules (changing the document type defined in the standard system for example) copy the sample function modules to your name range. You should then make these changes in the source text.
   For a detailed description of the procedure for copying sample function modules to your name range, see the IMG documentation for the activity Use Business Transaction Events (located under Financial Accounting Global Settings.)
2. Define the storage method in the function modules. Enter the setting in source text for the parameter c_itcpo-tdarmod. The following settings are possible:

3. Create a product with which all function modules that you want to activate can be summarized at a later date.

To do this, choose the activity Use Business Transaction Events, located in Customizing for Financial Accounting under Financial Accounting Global Settings. On the SAP Business Framework: Business Transaction Events screen, choose Settings ® Products ® ... of a customer. Mark this product as active by selecting the Active indicator.

4. Assign the function modules to processes (Events).

Outgoing documents are stored automatically if you have carried out the above-mentioned settings in Customizing.

Stored documents can be displayed as follows:

• On the SAP R/3 screen, by choosing Office ® Business Documents ® Documents ® Find lists
• From the Accounts Receivable or Accounts Payable menu by choosing Master records ® Display.
  Enter the customer or vendor you wish to display, select one of the indicators under Company code data and choose ENTER.
  On the screen that is now displayed, choose System ® Display relationships ® Stored documents.