The actual evaluation is, on the one hand, a look back that gives you information on what caused payments in and out and what they were used for. On the other hand, payments still expected (per the documents posted in Financial Accounting and Materials management are broken down per these items. Overall, the evaluation is a tool for checking your financial budget and analyzing variances.

In addition to the commitment items already in place for planning, you need to create more commitment items, which will be used to determine actual data. The reason for this is a technical one. A commitment item must be enter in every G/L account in every company code where you want to determine actual values. The commitment items thus act as a means of classifying G/L accounts.

Special balance commitment items area defined in bank accounts and other accounts handling liquid funds. The document lines posted in these accounts are the actual values for Cash Budget Management. The commitment items of types source and application, already created for planning, are used in the matching G/L accounts in the relevant company code.

Cash Budget Management is designed to monitor payment flows according to what causes them and what they are used for. To this end, a third group of commitment items is required. You enter special clearing commitment items in the clearing accounts managed on an open item basis. The posting "chains", from the accounts for liquid funds to the accounts with source/application information, run through these clearing accounts. The clearing commitment items then bridge the gap between the funds balance and the source/application when actual values are recorded. Examples of such clearing accounts would be the vendor/customer reconciliation accounts.

Some clearing accounts from Accounting may already have a commitment item contain source or application information. This can be particularly useful in the case of items containing fairly general data.

However, you must still create plannable items for the G/L accounts that do not already have them, and others items to display actual values for payments where the system could not trace the source/application.

If Cash Budget Management was active in the company codes, commitment and actual values are automatically recorded for the documents. As a correction measure, you can create transfer documents outside FI, which you can then use to move amounts between different commitment items.

You can display the commitment and actual data in the information system, where you can also compare them with the planned values.