Creating Report Shipping Orders Manually (SAP Library

Creating Report Shipping Orders Manually

Prerequisites

In report management, the status of the report must be changed to RE (Released) (see Report Management).

The report has the report type Material safety data sheet.

In the R/3 material master, you have created the material or the default material for which you want to send the report.

Procedure

In the Product Safety screen, choose Reports ® Report info system.

The initial Report Information System screen appears:

Enter the data required for selecting the relevant reports and choose Report ® Navigation ® Report tree.

The report information system appears.

To send reports, you must be in the material view. If necessary, choose Utilities ® Toggle view ® Material view. If no material has been assigned to the substance of a substance report, the R/3 System displays the default material that you assigned by choosing Utilities ® Change default mat. You can carry out shipping using the default material, or you can choose Utilities ® Change default mat. to assign a different material.

Mark the reports that are to be sent. To do this, place the cursor in the appropriate position and choose Edit ® Nodes ® Select nodes.

Choose Report ® Send.

The Report shipping: enter parameters dialog box appears.

Enter the following data:

Recipient parameters

Choose between

Customer (the data must have been created in the R/3 customer master record). See Maintaining the Internet Address of a Customer

Office users (each user of your R/3 System is entered as an office user. To check this, choose Office ® Administration ® Office user in the R/3 main menu.)

Report recipient (the data must have been in the address management system of the R/3 Product Safety component). See Maintaining the Addresses of Report Recipients

Procedure parameters

Choose between

Background: Enter the Target shipping date.

Immediately: Enter the Communication and, if required, the Output device.

When shipping a document manually by fax, you must enter the fax machine as the output device.

Additional parameters

Decide if this shipping order is relevant for subsequent shipping.

The indicator is set as default if you have set it in the IMG activity Check shipping reasons.

Choose ENTER .

The shipping process is started.

Result

The report shipping order that has been manually generated is given the starting status, depending on the process parameters chosen and the initial status that you defined in the IMG activity Check shipping reasons.

The process parameters that you selected manually override the process type that you defined in the IMG activity Check shipping reasons.

If the following settings have been made:	The report shipping order is given the status
Process parameter: In the background: Initial status {0 (Created)	SW (Start of work) You must accept this status manually in order to reset the status of the shipping order to RE (Released).
Process parameter: In the background: Initial status {1 (Released)	RE (Released) Report RCVDDISP starts the report shipping order at a defined time. Report RCVDEVEN then calls the user exit EHS_CHECK (see Checking Report Shipping Orders).
Process parameter: Immediately: Initial status AA or RE.	RE (Released) Report RCVDEVEN immediately calls the user exit EHS_CHECK.

See also: Report Shipping Status Network