The R/3 System determines all manually and automatically generated report requests when generating the worklist.

Report requests are generated automatically

• If substance data or phrases are changed and are already used in reports (with status GS, F1, F2,..., CO or RE) so that the existing reports must be updated

• If a report for a substance, generation variant and language is to be sent because of an automatically generated report shipping order and the R/3 System cannot select a released report

The R/3 System determines the substance and phrase changes as follows:

• Substance references
• Substance listings
• Substance compositions

3. The R/3 System determines all report bodies that refer to the changed substances.
4. Reports are checked to determine if the changes made to the substance data is relevant to them. Only these reports enter the worklist as newly generated reports.

The R/3 System makes changes to phrase data as follows:

1. All phrases that were changed in the relevant time frame are selected.
2. Reports in which the phrase data was originally created as phrase symbols enter the worklist immediately as regenerated reports.
3. The system then determines the substances in which the changed phrases are used.
4. All reports that refer to these substances are then selected.
5. The system checks the reports to determine whether the changed phrase data is relevant to them. Only these reports enter the worklist as newly generated reports.

The time frame for which changes are determined is specified by the date of the last worklist generation and the current date minus one day. Because time frames for which a worklist has already been generated are logged, there can be no time gaps. This ensures that no changes are overlooked.