Mass Maintenance of Physical-Sample Storage Data 

Use

Using this function, you can globally maintain the storage data for a selection of physical samples. This function is implemented in a report that allows you to:

The fields for entering the storage data in this report are identical to the fields in the physical-sample record. You can maintain data for the standard storage data fields, as well as any customer-specific fields you may have included in the physical-sample record.

The system copies all of the storage data you maintain in this report into the respective physical-sample records exactly as you enter it.

If you leave a field blank when maintaining the storage data in this report and one or more of the selected physical-sample records contain data in the corresponding field, the system deletes the existing data in the physical-sample records.

Features

Executing the report

You can execute this report in two different ways. Depending on the setting of the No list display indicator in the selection screen, the system can:

In this case, the system copies the data into the physical-sample records when you choose Save in the list screen.

In this case, the system copies the data into the physical-sample records as soon as you choose Execute in the selection screen.

Physical samples in a list

If you execute the report with a list display, the system displays all selected physical samples.

You can only change the status of a physical sample if the current status of the sample permits it. If the status of a physical sample does not allow a status change, the physical sample will still be included in the list, since you can change the remaining storage data independently of the status.

Monitor function in a list

If you execute the report with a list display, the system displays a traffic light next to each physical sample. The traffic light colors have the following meaning:

Color

Meaning

Green

The storage data has changed for the physical sample. You can save all changes to the physical-sample storage data.

Yellow

The storage data has not changed (this means that the data you maintained was the same as the data previously contained in the physical-sample record)

Red
  • The storage data could not be changed because:
    • Physical sample could not be locked
    • Physical sample is currently locked and is being processed
    • Physical-sample location is not compatible with storage location
  • The storage data could not be completely changed because the desired status change is not allowed; all other data, however, can be changed.

Activities

  1. To display the selection screen for this report, choose Logistics ® Quality management ® Quality inspection ® Sample management ® Physical sample ® Maintain storage data.
  2. Enter your selection criteria in the top screen block, the storage data you wish to maintain in the Storage data tab, and make sure you set the No list display indicator appropriately.
  3. Choose Execute to execute the report.

If the system does not display a list of physical samples, the storage data is changed immediately. If a list is displayed, you can also choose the following functions in the list: