Definition of Contents and Layout of Archive Documents (SAP Library - SAP ArchiveLink

Definition of Contents and Layout of Archive Documents

Use

In the standard system, a particular layout defined by SAP is used to create the documents with the R/3 data. You can thus use the batch record without having to define your own layout. If, however, you have certain company-specific requirements on what the documents should look like, you can tailor their contents and layout to your needs as follows:

For the SAPscript documents of the batch record (this means, all R/3 documents except for the browser-based PI sheet), you can create your own SAPscript form along with a print program and assign it to the relevant materials.

For more information, see Customizing for Batch Records.

For the browser-based PI sheet, you can define your own XSL style sheet for archiving and assign it to the PI sheet in its layout definition.

The sections below describe what you must bear in mind here.

Features

Settings for the Browser-Based PI Sheet

The browser-based PI sheet is an XML document that is prepared as an HTML document using an XSL style sheet and is then loaded into the SAP HTML control for display or processing.

SAP provides the special archiving style sheet PMC_STY_A_DEFAULTX.XLS for the display of archive documents. The style sheet controls which data is selected, how they are formatted, and in which sequence they are displayed in the archive document. Unlike the PMC_STY_DEFAULTX.XLS style sheet for processing it also takes the data entered during PI sheet maintenance into account but only permits displaying this data. The advantage as opposed to SAPscript forms is that interactive elements (such as hyperlinks or expanding/collapsing of additional information) can be used.

If you want to use your own archiving style sheets, proceed in the same way as when defining your own processing style sheets (see Process Management documentation, section Definition of XSL Style Sheets for PI Sheets and Cockpits). However, note the following:

Use the archiving style sheet PMC_STY_A_DEFAULTX as a template to copy from. You can find it in the Business Document Service (BDS) in class POC_TEMPLATE, class type OT under object ID SAP.

When you change the copy, note the Document Type Definition PMC_DTD_DATA_EX.DTD of the XML documents to be archived. It is stored in the Web Repository under Binary data for WebRFC applications in development class COPOC.

The archiving style sheet can only be used for displaying information. For this reason, you do not require additional information for the runtime environment.

If you need to be able to compare the processing style sheet and archiving style, you must define a way to do so within your own organization. It is not possible to have the system check this automatically.

You must assign the modified archiving style sheet in the layout definition of the PI sheet. You must use the following syntax (see Process Management documentation, section Layout Definition for PI Sheets and Cockpits):

<LAYOUT>
...
<ARCHIVE>
<STYLE> URL of the XSL style sheet for archiving </STYLE>
</ARCHIVE>
</LAYOUT>

In the browser-based PI sheet, the settings for output control made in the document profile (see Customizing for Batch Records) are not taken into account.

The following applies to the remaining details in the layout definition:

<STYLE> ... </STYLE> (without the archiving tag) specifies the XSL style sheet for PI sheet maintenance. This information is not taken into account for archiving.

<FRAMESET...> ... </FRAMESET> is only taken into account for PI sheet maintenance. The PI sheet alone is archived without its surrounding frameset.

<HEADER> ... </HEADER> used for displaying the PI sheet and the archive document.