Duplicatas are created from existing open items in the customer accounts through the application of the standard payment program. In this context, the duplicata creation is represented by the creation of a bill of exchange request, which is one of the R/3 standard payment methods. You may maintain several payment methods representing the bill of exchange creation - to work with different carteiras, for example.

The application of the payment program offers the following options in accounts receivable:

• Bank selection according to various criteria
• Automatic consideration of credit memos and down payments
• Selection of specific customers and open items
• Printing of different Bordero and DME file layouts.

For more detailed information on the payment program, see the standard R/3 documentation.

Duplicata creation is represented by a standard R/3 payment method, namely the creation of a bill of exchange payment request. As for any other R/3 payment method, specifications have to be customized country and company code dependent.

For more information on payment program customizing, see the standard R/3 documentation.

When running the payment program for the duplicata creation, one bill of exchange payment request is created for each open item. This bill of exchange request is only a statistical document. In the context of the Brazilian localization, it has two main functions:

• It labels the related item as being processed, meaning it indicates that the duplicata has been created: Thus, no second duplicata is created for this specific item when running the payment program again.
• It carries the information on the selected bank and carteira.

The following Brazilian-specific print program must be entered in the country-dependent Customizing of all payment methods that are used to create duplicatas. As part of the localization, payment method A is already customized this way:

• RFFOBR_A

The following Brazilian-specific payment transfer media must be customized per company code:

• J_1B_DUPLICATA: Duplicata list
• J_1B_DME: DME accompanying sheet

Optionally, you may print in parallel payment advises to your customer. In this case, maintain the following form per paying company code:

• J_1B_AVIS

For more information on payment transfer media, see the standard R/3 documentation for the payment program or the online documentation for the relevant print program RFFOBR_A. In the latter case, detailed help is provided for the complete Customizing of the duplicata creation.

When running the payment program, the only items to be processed are those that are related to Notas Fiscais that have already been printed, that is, Notas Fiscais that have a proper Nota Fiscal number and no zero in the relevant field as in the case for Notas Fiscais that have not been printed yet. This can be assured in three ways: