Changing Documents (SAP Library

Changing Documents

Use

You can change documents that have already been posted. To do this, however, certain conditions imposed by the system have to be complied with. This is necessary because random document modifications can lead to problems, preventing the possibility of reconciliation.

In addition, you can define your own conditions in the form of document change rules. We recommend that you use the standard rules.

You can change documents or change line items in an account. If you want to change line items in an account, the account must be managed with line item display. The change rules apply not only to changing documents, but also to changing line items.

Integration

For more information about how other SAP applications are integrated with FI, see the SAP Library for the other applications.

Features

The system prevents the data in certain fields of a posted document from being changed. These are such fields as the posting amount, account, posting key, fiscal year, and tax amount. Because they have updated certain account balances during posting, these fields cannot be changed.

The system prevents other fields from being changed in certain transactions. With the net procedure, for example, you cannot change the cash discount amount when you post the payment.

Whether or not you can change data in those fields which are changeable still depends on the following factors:

The document change rules defined by your system administrator

Which other SAP applications, such as Controlling (CO) or Materials Management (MM), you have installed

How these other applications have been customized.

The system prevents certain fields from being changed, depending on whether you use particular applications. For example, you can no longer change the account assignment to a cost center if you install the CO application for controlling.

All document changes are logged. This also applies to changes to sample and recurring entry original documents.

With sample and recurring entry documents, you can change additional account assignments at any time. The restrictions do not apply to these special documents.

You can display changes to a document in the document overview.

Activities

Defining Document Change Rules

Changing Documents

Mass Changes to Line Items