Displaying Documents 

Use

You can display posted or archived documents.

Prerequisites

You have posted or archived a document.

Features

When you change or display a document, the first screen you see is an overview screen containing the most important information from the document header and the line items. See Document Overview

Activities

Displaying Documents

  1. From the SAP Easy Access screen, choose Accounting ® Financial accounting ® General ledger/Accounts receivable/Accounts payable ® Document ® Display.

The Display Document: Initial Screen appears.
  1. To display a specific document, enter the following data:

The default value for the document number is the document number from the document processed last. The default company code is the company code that you used in the previous function. If you work with year-related document numbers, the system also defaults a fiscal year (if your system is so configured).

Finding Documents

If you do not know the document number, proceed as follows:

  1. Choose Document ® List.

The Document List screen appears.
  1. Enter the company code, fiscal year, document type, posting date or document entry date, reference number, and so on as selection parameters.

You can also display held items or search for your own documents. To do this, select the corresponding fields under Also display held items or Search for own documents.
  1. To determine the document number, choose Program ® Execute.

A list is displayed.
  1. To choose the required document from the list, select a document and choose Edit ® Choose.

The system displays the document overview first. To see the details of a line item, select the item.

Additional Functions

From the document display, you can create an adjustment posting request, that is, a request to change a document, via the Intranet. To do this, choose Extras ® Adjustment request.

An Intranet window appears. Complete the form and then send it. The system determines the accounting clerk responsible for processing the request automatically.

For more information, see Request for Adjustment Posting via Intranet