Entering Opening Balances 

You would use this procedure if, for example, you wanted to post a bank statement manually. You can then enter the old account balance in the control totals function, post the relevant debits and credits, and then compare the balance updated by the system with the balance on the account statement.

Account statement for the following example:

Old account balance

10,000.00

Posting 1

+1,000.00

Posting 2

- 500.00

Posting 3

- 1,500.00

Posting 4

- 700.00

New account balance

8,300.00

Proceed as follows:

  1. From the SAP Easy Access screen, choose Accounting ® Financial accounting ® General ledger ® Document entry ® Others ® General posting. On the initial screen, choose Settings ® Control totals.
  1. Choose Goto ® Maintain control totals.
  1. Under Amounts per account, enter the account type, account number, and the opening balance of the account as well as the currency. In our example, this is account type S, account number 113100, opening balance 10,000, and currency USD.
  1. Post the debits and credits as specified on the account statement.

The system automatically calculates the total debits and credits you posted and adds them to the opening balance that you entered. For this example, the total of the amounts you actually entered is 1,700 USD.
  1. After you have posted all the amounts, go back to the control totals function by choosing Settings ® Control totals from the General Ledger menu.
  1. Choose Goto ® Display end balance.

The closing balance of the bank account is shown under Amounts per account. Compare this with the new balance of the account statement.