Customizing

Each time you create or change a release object, the system generates a new Work Item, which triggers the release procedure. The work item automatically appears in the Business Workplace inbox of the person authorized to process and release the work item.

1. Choose Office ® Workplace ® Inbox. The business partners you want to release are displayed in a table, which is output via the ABAP List Viewer.
2. Select a work item and choose Execute. The system displays the Release history of the object, in which the changes about the release status are logged. The release history is divided into several sections:
1. It displays the Date and the Time the object was created or changed.
2. The name of the person who created, changed, or released the object appears in the fields First name and Last name, and in the field User. You also see details for the Telephone (area code and connection), the Extension, and the Department.
3. The release procedure assigns a Release status to the release objects waiting to be released. The release status provides information about the current status of the data record. The first digit represents the number of employees involved in the release. The second digit indicates the number of releases that are still required.



A data record has to pass through two release levels and be released by two users who are independent of each other. The initial status assigned to a data record when it is created is 22. After it has been released once, its status changes to 21, and 20 after the second release. This status means that the record has been released completely.

4. You use the Release indicator to see if an object is new (‘I’), or if it has just been changed ('U'). After you release the object, this field remains blank.
5. The release principle for the object that is indicated in the field Description is the one that corresponds to the numeric Release status.



You can also display the Release history of a release object when you create or change it, without being able to process or release the object there.

3. Using the Change release object function, you can change the data of an object you have already created. After you have saved your changes, the inbox for the Business Workplace reappears automatically. The changes you made result in a new work item being generated, which replaces the old one. You can now process and release this item again using the Execute function.
4. Using the Display release object function, you can display the data for an object. This automatically opens a new session and enables you to compare the object data displayed with the change documents, which you can call up alongside using the Display change documents for object function. The Display change documents for object function is only available for master data for loans, the business partner, and for the objects.
5. You release the release object using the Release function. If the release has been completed, and the second digit of the release status is zero, this means the business partner data has been released.
6. You also have the option of rejecting the release object. By choosing Reject release, the release object is returned to the person who initiated the release workflow. This means, it appears as a work item to be processed in this person’s Business Workplace inbox. You should give your reasons for rejecting this work item in an attachment.